Construction Coordinator - Design and Construction

Health First Careers•Rockledge, FL

About The Position

The Construction Coordinator leads the planning, design, management, and contracting of assigned construction and construction-related projects. The role coordinates contracting opportunities for equipment, products, supplies, and services for clinical and non-clinical projects across the Health First Integrated Delivery Network (IDN), supporting departmental goals and performance strategically, operationally, and financially. The coordinator works with vendors, construction project managers, facility technicians, general contractors, real estate brokers, attorneys, finance personnel, and IDN leadership on purchasing, scopes of work, contract conditions, performance indicators, and project payment models. The position develops project schedules, coordinates design and construction participants, administers agreements, supports project financial management, and oversees closeout and warranty monitoring. It may require overtime for facility projects or emergencies, travel to various facilities, and use of a personal vehicle.

Requirements

Bachelor’s degree in Business or Healthcare Administration, Building Services, Construction, Engineering, or a relevant field.
Two years of experience in project management, vendor relationship management and purchasing, or related experience.
Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
Ability to work autonomously with minimal supervision.
Demonstrated analytical and problem-solving skills.
Ability to maintain composure in a stressful office environment.
Decision-making ability and financial acumen.

Nice To Haves

Five years of experience in healthcare facilities or construction roles.
Certified Administrative Professional certification.
Experience with a contemporary Enterprise Resource Planning system, such as PeopleSoft or OnBase.
In lieu of the required degree and experience: completion of the Health First Construction Apprenticeship Program plus one additional year of related experience; or an associate degree plus six additional years of experience in project management, vendor relationship management, or purchasing, with advanced understanding of construction project management and basic contract terms.

Responsibilities

Develop project schedules and timelines, track projects through all phases, and complete projects on budget and on schedule.
Conduct site tours and walkthroughs as needed.
Schedule and coordinate interfaces among architects, engineers, general contractors, and other consultants.
Communicate with IDN stakeholders throughout project planning, design, and construction.
Review and administer contracts and agreements, change orders, amendments, and additional services.
Work with Facilities to secure shutdowns of critical infrastructure.
Oversee and coordinate post-construction closeout, turnover, and monitoring during the warranty period.
Prepare accurate and complete reports by collecting, analyzing, and summarizing project cost and schedule data and trends.
Support financial objectives, including rent collection, bill payment, forecasting, annual budget preparation, expenditure scheduling, variance analysis, and corrective action for contracted services.
Engage with leadership on cost-saving initiatives and service or product conversions, using benchmark data and industry trends to identify financial impacts and long-term user satisfaction opportunities.
Coordinate design schedules, develop bid packages, and obtain bids from general contractors and other service providers, including providers of furniture, signage, and construction-related equipment installation.
Negotiate with vendors to obtain competitive pricing and ensure contracts and pricing agreements meet Health First guidelines and are entered into the contract repository promptly.
Document and communicate savings and engage end users in necessary process changes or product conversions.
Coordinate capital and operational purchase orders and invoices for department payment in accordance with established guidelines.