Configuration and Document Control Specialist

Intellisense Systems • Torrance, CA

4d • Onsite

About The Position

Intellisense Systems, Inc. is seeking a Configuration & Document Control Specialist to join its Quality Assurance Team in the Contracts and Admin Department. The specialist will own the engineering change order (ECO) process from initiation through release and administer the Product Data Management (PDM) vault to keep drawings, specifications, and related documentation accurate, controlled, and accessible. Drawing creation and origination remain with the engineering divisions; this role uses SOLIDWORKS for minor updates in support of approved changes. The position supports data integrity across Engineering, Manufacturing, and Quality, and AS9100-compliant configuration and document control processes.

The role requires prior experience with a PDM or PLM system. Vault structure, workflow, or user-permission administration experience is preferred. This position is structured as a development path to Configuration Manager, with progressively broader configuration management responsibilities across hardware and software configuration items as proficiency grows. The position is onsite in Torrance, California, and requires access to U.S. Export Controlled Information.

Compensation is $26–$41 per hour, with base pay varying based on skills, qualifications, and experience. Responsibilities may change, and additional duties may be assigned by a supervisor or upper management.

Requirements

• High school diploma or equivalent required.
• At least 2 years of experience in document control, configuration management, or a documentation specialist role; preferably in aerospace, defense, or manufacturing.
• Hands-on experience with a PDM or PLM system, such as SOLIDWORKS PDM, Arena, Agile, or Windchill.
• Working knowledge of engineering change order (ECO/ECN) processes and revision control practices.
• Ability to read and interpret engineering drawings, BOMs, and specifications.
• Working knowledge of SOLIDWORKS sufficient to make minor drawing updates.
• Strong organizational skills and attention to detail, with the ability to manage multiple concurrent change orders.
• Proficiency with Microsoft Office, including Excel, Word, and Outlook.
• Effective written and verbal communication skills and ability to work cross-functionally with Engineering, Manufacturing, and Quality.
• The position requires access to U.S. Export Controlled Information.

Nice To Haves

• Associate’s or Bachelor’s degree.
• Experience administering PDM vault structure, workflows, or user permissions.
• Experience in an aerospace, defense, or manufacturing environment.
• Familiarity with ASME Y14 drawing standards.
• Familiarity with AS9100 or ISO 9001 document control and configuration management requirements.
• Familiarity with configuration management standards such as EIA-649 and MIL-HDBK-61.
• ERP/MRP system experience.
• Exposure to software version control, such as Git/Gitea.
• CM certification, such as CMPIC.
• Interest in growing into a Configuration Manager role.

Responsibilities

• Administer and maintain the PDM vault, including folder structure, file states, workflows, revision schemes, and user access permissions.
• Process engineering change requests and orders (ECRs/ECOs/ECNs) from initiation through disposition, ensuring proper routing, approvals, and timely release; track approved changes through implementation and closure.
• Review incoming change requests for completeness and accuracy, and coordinate with Engineering, Manufacturing, and Quality to resolve discrepancies before release.
• Support change impact analysis by compiling affected drawings, bills of materials (BOMs), and documentation for Engineering review.
• Make minor SOLIDWORKS drawing updates, such as notes, title and revision blocks, and approved redlines; route updated drawings through the PDM workflow for checking and release.
• Coordinate Change Control Board (CCB) meetings by preparing agendas, recording decisions and action items, and verifying approved changes are implemented correctly.
• Maintain configuration status accounting records for assigned configuration items, including released baselines, current revision status, and change effectivity.
• Control drawings, specifications, BOMs, work instructions, and related records in accordance with the AS9100 Quality Management System.
• Ensure proper revision control, part numbering, and traceability of released documentation.
• Perform check-in/check-out administration, data migrations, and periodic vault audits to identify and correct data integrity issues.
• Generate and distribute change order status reports and metrics, including cycle time, open ECOs, and aging, to stakeholders and leadership.
• Train and support internal users on PDM vault navigation, check-in/check-out procedures, and the change order process.
• Support internal and customer audits, including Functional and Physical Configuration Audits (FCA/PCA), by retrieving and presenting controlled documentation and change history as requested.
• Collaborate with IT and Engineering to troubleshoot vault issues and support system upgrades or migrations.
• Maintain archives of obsolete or superseded documentation in accordance with record retention requirements.

Benefits

• Four weeks of PTO per year, including 40 hours of PTO on the first day.
• 10 paid holidays.
• 401(k) with 100% employer matching up to 5% of salary and no vesting period.
• Multiple medical, vision, and dental insurance plan options.
• Health Savings Accounts.
• Flexible Spending Accounts.
• Tuition assistance covering 30% of tuition with a minimum qualifying grade.
• 100% paid Employee Assistance Program (EAP).
• 100% paid basic life and AD&D insurance.
• 100% paid workers' compensation insurance.
• Voluntary life insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED