Conference & Events Specialist
About The Position
The Aerospace Corporation is seeking a Conference and Events Specialist for its Corporate Strategic Events – East Coast team. The role manages events from concept through completion, including corporate events with direct interaction with senior leaders and mission events for Aerospace customers. Events include external workshops and conferences, customer and executive events, and large-scale internal employee functions. The specialist works collaboratively and independently to project-manage, plan, produce, and execute events, logistics, and administrative needs. Responsibilities include coordinating with vendors, managing venue logistics with onsite facilities staff, working with the graphics department on event materials, developing and managing Cvent websites, and coordinating event-day production. The position is full-time and based at the corporate headquarters in Chantilly, Virginia. Events may require work outside normal working hours.
Requirements
- Associate’s degree.
- At least three years of experience running events from concept to execution for the Specialist II level; at least five years for the Specialist III level.
- Ability to work independently and manage multiple projects, deliverables, and timelines.
- Strong customer-service orientation, including anticipating client needs and proactively working on solutions.
- Strong organizational skills and attention to detail.
- Experience with online and virtual meeting technologies and platforms such as Zoom and MS Teams.
- Ability to obtain and maintain a U.S. government-issued security clearance; U.S. citizenship is required to obtain a clearance.
Nice To Haves
- Bachelor’s degree in hospitality or a related field.
- Certification in Events Management or CMP certification.
- Experience building websites in Cvent.
- Examples of leadership.
- Experience with ticketing or registration management platforms such as Cvent or Eventbrite.
- Currently possess, or have the ability to obtain, a TS/SCI security clearance.
Responsibilities
- Project-manage, develop, produce, and execute corporate events and related logistics, planning, and administrative needs, both collaboratively and independently.
- Coordinate with vendors as needed, from obtaining service quotes through event-day execution.
- Manage venue logistics with onsite facilities staff, including room setup, audiovisual needs, catering, and security.
- Coordinate with the graphics department on displays and printed materials.
- Develop and manage Cvent websites to collect registration fees and provide reporting to Event Chairs and Security.
- Coordinate event-day logistics, including monitoring schedules, deliveries, and event production, to ensure successful execution.
Benefits
- Comprehensive health care and wellness plans.
- Paid holidays, sick time, and vacation.
- Standard and alternate work schedules, including telework options.
- 401(k) plan with company-paid contributions of 8%, 10%, or 12% of eligible compensation based on years of service, plus matching contributions; employees are immediately eligible and vested upon hire.
- Flexible spending accounts.
- Variable pay program for exceptional contributions.
- Relocation assistance.
- Professional growth and development programs.
- Education assistance programs.
- Inclusive work environment built on teamwork, flexibility, and respect. The posting notes that benefits vary by job type.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
