Conference Center Coordinator

Adams County•Westminster, CO

5d•Onsite

About The Position

The Conference Center Coordinator provides exceptional and efficient customer service to internal and external customers of the Adams County Conference Centers at the Government Center and Human Services Center. The role is part of the Business Services Division of the Facilities and Fleet Department. The coordinator manages scheduling and maintenance of conference spaces, coordinates event paperwork and catering requests, prepares rooms before and after events, provides technical assistance with audiovisual equipment, and performs light maintenance and custodial duties. The hiring level depends on the candidate’s experience, education, and qualifications.

Requirements

High school diploma or equivalent.
Two years of customer service experience.
Pass a criminal background check.
Ability to stand or sit for extended periods and to kneel, crouch, bend, scoot, squat, stoop, crawl, twist, climb, or balance.
Ability to lift up to 50 pounds.
Ability to operate general office equipment, including a computer, printer, telephone, and radio.
Knowledge of and ability to operate information technology and audiovisual equipment.
Ability to provide effective customer service to internal and external customers from diverse backgrounds.
Ability to collaborate with team members.
Ability to communicate professionally, clearly, and concisely, both verbally and in writing.
Knowledge of and ability to use computer software, including MS Suite and EventPro.
Ability to work overtime, after hours, and weekends as needed.
Ability to think quickly, address needs, and adapt to changing tasks in a timely and courteous manner.
Neat and professional appearance.
High attention to detail and strong organization and multitasking skills.
Ability to compare, analyze, communicate, coordinate, instruct, evaluate, use interpersonal skills, and compile information.
Vision abilities including close, distant, color, peripheral, and depth vision.
Ability to use hands to finger, handle, or feed and to reach with hands or arms.

Nice To Haves

Previous experience with scheduling software.

Responsibilities

Serve as the primary contact for scheduling and maintaining conference rooms and areas at the Government Center and Human Services Center.
Schedule internal and external events and complete the required event paperwork.
Set up and break down conference spaces before and after events.
Provide technical assistance with audiovisual equipment at both conference centers.
Perform light maintenance and custodial duties to help ensure areas are clean, safe, and welcoming.
Coordinate catering services when requested by conference center customers.
Provide coverage at both conference centers, including after-hours and weekend coverage.
Perform other duties as assigned.