Condo Accountant

Highgate Hotels • Miami, FL

4d

About The Position

The Condo Accountant supports the Accounting and Finance department at E11EVEN Club Hotel & Residences by managing accounting for the residential and rental program and maintaining accurate balance sheet reconciliations. The role prepares owner statements and distributions, reconciles bank and balance sheet accounts, supports month-end close, and serves as a point of contact for residential owners on accounting matters.

The position also supports financial reporting, budgeting, audits, condominium association billing and shared expenses, and the maintenance of owner, reconciliation, and fixed asset records. The role reports complex owner-account matters to the Assistant Director of Finance and performs other related duties as assigned.

Requirements

• At least 3 years of related progressive experience in condo/hotel accounting or a related field; or a 4-year college degree with an Accounting/Finance concentration and at least 2 years of related progressive experience; or a 2-year college degree and at least 4 years of related progressive experience.
• Proficiency in Windows, company-approved spreadsheets and word processing, and operation of all hotel-specific systems.
• Ability to communicate effectively verbally and in writing with employees and guests at all levels.
• Ability to multitask and prioritize departmental functions to meet deadlines.
• Ability to maintain confidentiality of information.
• Ability to handle, understand, and evaluate complex information and data and to anticipate, prevent, identify, and solve problems.
• Maintain regular attendance in compliance with Highgate Hotel Standards and as required by hotel scheduling.

Responsibilities

• Prepare monthly residential owner statements, including rental revenue, revenue splits, fees, and expenses, in accordance with the rental program and management agreements.
• Calculate and process owner distributions accurately and on time, and maintain owner payment records.
• Track and allocate residential revenue, charges, and reimbursable expenses to the appropriate owner accounts.
• Respond to residential owner inquiries regarding statements, distributions, and charges in a timely and professional manner, escalating complex matters to the Assistant Director of Finance.
• Coordinate with Residential Services, Front Office, and Revenue on unit occupancy, owner stays, and rental activity affecting owner accounts.
• Prepare and maintain monthly bank reconciliations for all operating and owner accounts, and investigate and resolve reconciling items.
• Prepare and maintain detailed reconciliations of assigned balance sheet accounts, including prepaid expenses, accruals, owner liabilities, intercompany, and clearing accounts.
• Prepare general ledger journal entries, including accruals, allocations, and adjusting entries, with supporting documentation.
• Coordinate with the condominium association or its management on shared expenses, assessments, and billing, as applicable.
• Maintain fixed asset records and related depreciation schedules.
• Reconcile the petty cash fund.
• Assist in developing and preparing periodic financial statements and monthly financial reports for timely distribution to management.
• Assist with budget preparation.
• Execute assigned month-end close tasks accurately and on time.
• Maintain owner and reconciliation records in electronic and physical files, and support internal and external audits.
• Protect the organization’s value by keeping all financial information confidential.
• Assist with annual external audits and special projects as required.
• Review accounting procedures within the assigned area and recommend improvements.
• Perform other related duties as assigned by the Assistant Director of Finance or management.
• Maintain a warm, friendly, attentive, courteous, and service-oriented demeanor when interacting with employees and guests.
• Communicate effectively, verbally and in writing, with employees and guests at all levels; listen to, understand, and clarify concerns.
• Multitask and prioritize departmental functions to meet deadlines.
• Attend required hotel meetings and trainings, and participate in M.O.D. coverage as required.
• Maintain regular attendance, personal appearance, and grooming, including wearing nametags.
• Comply with Highgate Hotel Standards and regulations to encourage safe and efficient hotel operations.
• Maximize productivity, identify problem areas, and assist in implementing solutions.
• Anticipate, prevent, identify, and solve problems; understand and evaluate complex information and data from various sources.
• Maintain confidentiality and perform other duties as requested by management.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Short-term and long-term disability insurance
• 401(k) Retirement Plan with employer matching contributions
• Paid holidays
• Paid vacation
• Paid sick leave in accordance with applicable law
• Employee assistance program (EAP)
• Educational opportunities and tuition reimbursement
• Paid jury duty leave, personal leave, medical leave, and military leave in accordance with applicable law

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree