Compliance Administrator

Friedman Vartolo LLP•Philadelphia, PA

10d•$19 - $24•Onsite

About The Position

Friedman Vartolo LLP is seeking a diligent and detail-oriented Compliance Administrator to help ensure the firm complies with relevant laws, regulations, and industry standards. The role focuses on problem solving, project management, and risk management. The administrator is expected to address issues promptly and use strong attention to detail and organizational skills to ensure firm records, libraries, and distributions are processed and maintained effectively. The position is based in the firm's Philadelphia, Pennsylvania office and may involve occasional travel for client meetings, industry events, and other business-related activities.

Requirements

A bachelor's degree in a related field is preferred; relevant industry experience may be considered in lieu of a degree.
Ability to work effectively and efficiently with minimal supervision, demonstrating self-motivation and initiative.
Excellent verbal and written communication skills, including the ability to convey important information clearly and effectively.
Prior experience in compliance, risk management, vendor management, or legal administration, preferably in a law firm environment.
Detail-oriented and highly organized, with the ability to manage multiple tasks and priorities simultaneously.
Proficiency in Microsoft Excel, including advanced Power Query skills.
Experience in data visualization and analysis using Power BI.
Familiarity with project management software such as Monday.com or Microsoft Project.

Nice To Haves

Bachelor's degree in a related field.
Prior experience in a law firm environment.

Responsibilities

Maintain the policies and procedures archive and assist with drafting, reviewing, and approving policies and procedures.
Perform the initial review, documentation, storage, and distribution of client alerts.
Execute or oversee scheduled audits, including regular office clean desk and security audits.
Review scorecards for compliance violations or potential risks indicated by client notes or findings.
Assist with compliance remediation plans and trainings.
Participate in client calls and engage with clients to reinforce relationships and maintain a strong understanding of client expectations.
Assist with vendor management to ensure third-party vendors' and service providers' compliance practices meet firm standards and regulatory requirements.
Work with operational team management and employees to foster good relationships and an open-door approach to compliance support.
Travel occasionally for client meetings, industry events, and other business-related activities.