Compliance Administrative Coordinator

CareRing Health, LLC•Louisville, KY

4d•Remote

About The Position

We are a leading provider of homecare services throughout the Northeast. Our mission is to provide exceptional homecare services to patients who need our help the most. We are seeking a highly organized and detail-oriented Compliance Administrative Coordinator to support regulatory and compliance activities across our home health, personal care, and hospice operations. This position plays an important role in keeping our organization in good standing with federal, state, local, and accreditation requirements. You’ll be responsible for tracking licenses, certifications, renewals, regulatory deadlines, required documentation, and compliance activities — and making sure paperwork gets completed accurately and submitted on time. If you’re someone who loves organization, follows through on details, and can keep multiple deadlines moving at once, this could be a great fit. Position is remote within the US.

Requirements

High school diploma or equivalent required
At least 2 years of administrative experience, preferably in healthcare, home health, hospice, personal care, credentialing, licensing, or regulatory compliance.
Experience managing deadlines, maintaining records, and working with high volumes of documentation.
Strong proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
Strong attention to detail and accuracy.
Excellent organizational and follow-up skills.
Ability to manage multiple priorities and meet time-sensitive deadlines.
Strong written and verbal communication skills.
Ability to handle confidential and sensitive information with discretion.
Ability to work independently while collaborating effectively with multiple departments.

Nice To Haves

Associate or bachelor’s degree in healthcare administration, business administration, or a related field preferred.
Home health, hospice, personal care, or home care operations
State healthcare licensing
Medicare or Medicaid provider enrollment/revalidation
Healthcare credentialing
Accreditation or survey preparation
Regulatory audits or inspections
Plans of correction
Healthcare compliance or policy management

Responsibilities

Maintain a master calendar of licenses, permits, registrations, certifications, renewals, and regulatory deadlines.
Track agency license renewals, Medicare/Medicaid enrollment and revalidation, business registrations, accreditation requirements, policy reviews, and state and federal reporting deadlines.
Monitor upcoming deadlines and follow up on missing or expiring items.
Maintain organized records of submissions, approvals, expiration dates, inspections, and follow-up activities.
Monitor regulatory requirements and communicate important updates or potential compliance concerns to leadership.
Prepare and submit applications, renewals, regulatory updates, and other required filings.
Assist with change of ownership, address, administrator, and other agency notifications.
Gather signatures, certificates, attachments, and supporting documentation needed for submissions.
Ensure filings are accurate, complete, and submitted within required timeframes.
Track submissions through completion, including confirmation receipts, approvals, and outstanding items.
Maintain accurate and organized electronic and paper compliance files.
Manage documentation such as licenses and permits, insurance certificates, policies and procedures, staff credentials and training records, background checks, inspection and survey results, and corrective action documentation.
Ensure records are readily accessible for audits, surveys, inspections, and internal review.
Assist with preparation for state, federal, and accreditation surveys and audits.
Gather documentation and evidence requested by regulatory agencies or accreditation organizations.
Track plans of correction, deadlines, follow-up activities, and required submissions.
Help maintain ongoing survey readiness, including readiness for announced and unannounced inspections.
Partner with HR, clinical leadership, operations, payroll, credentialing, and other departments to collect required information and documentation.
Follow up with team members regarding missing, incomplete, or expiring compliance items.
Provide leadership with updates regarding compliance deadlines, outstanding items, and filing status.
Help improve and standardize compliance tracking tools, processes, and filing systems.
Prepare routine compliance reports highlighting upcoming renewals, overdue items, outstanding documentation, and filing status.
Identify documentation gaps, delays, and potential compliance concerns and escalate as appropriate.
Provide general administrative support for compliance and regulatory activities.
Perform other duties as assigned.