Company Secretary

Ambler Metals•Anchorage, AK

9d•Onsite

About The Position

The Company Secretary is responsible for supporting effective corporate governance, Board administration, statutory compliance and corporate records management. The role provides timely, accurate and confidential support to the Board of Directors, Board committees and executive leadership, ensuring that corporate governance processes, filings, minutes, resolutions and records are maintained to a high standard and in accordance with applicable legal and regulatory requirements. This role will also act as the Compliance Officer on the board Compliance Committee and ensure all contractual, regulatory and statutory requirements are met by the company.

Requirements

Bachelor's degree in business administration, law, governance, corporate administration or a related discipline
5+ years of progressively responsible experience in corporate governance, company secretarial, legal administration or executive support roles
A minimum of 5 years' experience supporting Boards, committees, corporate governance processes, statutory records, legal administration or executive leadership in a corporate environment
Working knowledge of corporate governance practices, Board procedures and statutory filing requirements
Experience preparing Board materials, minutes, resolutions and corporate records
Excellent written and verbal communication skills, including accurate minute-taking and drafting
Strong organizational skills with the ability to manage multiple deadlines, meetings and confidential materials
High attention to detail and ability to maintain complete, accurate corporate records
Sound judgement, discretion and ability to work with sensitive Board and executive information
Strong working knowledge of Microsoft Office, document management tools and Board portal systems
Ability to build collaborative relationships with directors, executives, advisors and external stakeholders
Ability to work independently, anticipate needs and follow through on action items
Ability to maintain confidentiality and exercise good judgement

Nice To Haves

Governance, paralegal or corporate secretary designation is an asset
Experience in Federal financial, contracting, and accounting, regulatory compliance a plus.

Responsibilities

Coordinate Board and committee meeting schedules, agendas, papers, minutes, resolutions and action items
Maintain statutory registers, minute books, corporate records and governance documentation
Support directors and officers with timely information, governance guidance and administrative requirements
Prepare and coordinate corporate approvals, written resolutions, consents and related documentation
Assist with annual filings, corporate registry requirements and compliance calendars
Liaise with external legal counsel, auditors, regulators and registry service providers as required
Support governance policies, delegations of authority and document retention practices
Manage confidential Board and corporate information with discretion and sound judgement
Provide administrative support for shareholder matters, corporate transactions and special governance projects
Maintain a governance calendar for required filings, renewals, approvals and Board cycle deliverables
Track Board and committee actions to completion and coordinate follow-up with responsible owners
Support preparation of corporate documents for execution, certification and retention
Assist with due diligence requests, corporate transactions and governance reporting as needed
Oversee compliance tracking, internal reporting, coordination with applicable committees and stakeholders, and implementation of policies, procedures, controls, and reporting processes necessary to support Ambler Metals' timely performance of its contractual, governance, security, environmental, anti-corruption, audit, notice, and related obligations under those agreements.