Secretary

Midland County•Midland, TX

6h•Onsite

About The Position

Provides administrative support to the Civil/Warrants/CRT division of the Sheriff's office. This role involves processing warrants, subpoenas, and civil process, sending teletypes to other law enforcement agencies, and managing warrant information in TCIC/NCIC and local computer systems. The position also includes preparing Grand Jury summonses, running regular reports, reconciling bank statements, assisting with prisoner pick-ups, and performing various clerical duties such as preparing correspondence, answering telephones, distributing mail, and ordering office supplies. A key responsibility is to develop and run CRT reports and CRT officer reports.

Requirements

High school graduation or its equivalent, plus at least one year of experience; or any equivalent combination of education and experience, which provides the required knowledge, skills, and abilities.
Certification with the Texas Law Enforcement Telecommunications Service (TLETS).
Standard office practices and procedures.
Basic bookkeeping practices and procedures.
Operate computers, including word processing software.
Read instructions, letters, and memos.
Write reports, letters, memos, and telephone messages.
Balance accounts.
Operate office equipment, such as two-way radio, copy machine, and facsimile machine.
Communicate effectively, both in person and over the phone.
Maintain effective working relationships with co-workers and personnel of other law enforcement agencies.

Nice To Haves

All references are responsible adults of reputable standing in their communities, business, or profession.
You have known them for at least 7 years.
They are NOT a relative, former or fellow employee or school teacher.
All 7 references requested are required and will be contacted.
Any application without the required references or with falsified information will be considered incomplete and will not be continued through the process.
Must develop and run CRT reports and CRT officer reports.

Responsibilities

Processes warrants, subpoenas and civil process, including dating, entering on the office computer, entering into the TCIC/NCIC system, creating files, and distributing civil process.
Sends teletypes to appropriate law enforcement agencies to attempt to locate suspects.
Prepares miscellaneous paperwork for extraditions, including sending to the Governor's office for preparation of a Governor's Warrant.
Clears warrants, civil process, and CRT reports from the system once they have been executed, and files paperwork.
Prepares Grand Jury Summonses, including typing, obtaining Sheriff's signature, mailing, keeping track of the dates received by the prospective jurors, and returning a list of potential jurors to the District Clerk's office.
Keeps a ledger of all purchase orders written by the Civil/Warrants/CRT section, and makes copies of all original invoices.
Runs a weekly list of warrants, civil process, and CRT reports.
Receives travel expense vouchers from deputies picking up prisoners out of town, and types prisoner transport letters for the District Attorney's office and District Judges.
Receives payments for prisoner pick-ups, and turns them in to the Treasurer's office as a re-arrest fee.
Prepares a monthly report of warrants, civil process, CRT hearings and reports.
Receives validations from TCIC/NCIC for un-apprehended warrant subjects, and reenters information.
Receives statements and matches appropriate tickets with the bill; turns in statements and tickets to the Administrative Secretary - Sheriff.
Keeps a monthly ledger of prisoners picked up by the Sheriff's office and all civil process served.
Answers telephones, including taking messages, providing information, and transferring calls.
Maintains and updates filing system.
Sorts and distributes mail.
Processes fugitive paperwork, including assigning to a Deputy or Sergeant, and contacting a District Judge to schedule a fugitive hearing.
Reconciles bank statements.
Receives and enters into the computer all paperwork on sales, including receiving and depositing monies from sales, and disbursing monies.
Receives and enters civil process, CRT reports, subpoenas, and enters them into the computer.
Distributes to assigned deputies and returns appropriate papers to the proper courts and clerks.
Orders office supplies as needed.
Regular and timely attendance is required.
Must possess the physical and/or mental abilities required to perform the essential functions of the job.
Shall abide by all Midland County Policies and City, County Ordinances, State and Federal Laws.
Performs any assignment issued by chain of command and/or Sheriff.