Community & Events Lead

Harvest Hosts•Vail, CO

2d•$50,000 - $55,000•Remote

About The Position

Harvest Hosts is seeking a full-time Community & Events Lead to plan and deliver member experiences, primarily Discoveries and Getaways, as part of its growing Community & Events portfolio. Discoveries are curated RV travel experiences, typically for approximately 15–30 RVs, while Getaways are larger, multi-day gatherings that combine entertainment, educational opportunities, social activities, and community experiences. The role leads assigned events from concept through post-event wrap-up. Work includes researching destinations and conducting site visits; developing itineraries and programming; building relationships with local partners; negotiating proposals, pricing, terms, and contracts; managing budgets; coordinating event logistics; and overseeing onsite execution and attendee experience. The Lead collaborates with the Community & Events Operations Coordinator, Marketing, and other internal partners on registration, communications, promotion, event systems, and operational logistics. This is a hands-on, remote role involving creative planning, project management, relationship building, and travel. Applicants working remotely must be based in the United States and may not work from California, Hawaii, or Alaska. Compensation is $50,000–$55,000 annually. The company is looking to fill the position as soon as it finds the right candidate.

Requirements

Strong organizational skills and exceptional attention to detail.
Experience managing projects, events, or programs with multiple moving pieces and competing deadlines.
Ability to own a project from concept through completion while collaborating with a broader team.
Strong time management and ability to prioritize across multiple events.
Excellent written and verbal communication skills.
Strong interpersonal skills and ability to build positive relationships with vendors, partners, attendees, and teammates.
Comfort negotiating with vendors and making decisions that balance experience, budget, and business needs.
Strong problem-solving skills, flexibility, and ability to adapt when plans change.
Ability to work independently in a remote environment while maintaining proactive communication and accountability.
Comfort learning technology platforms and using digital tools to manage projects and collaborate.
Ability and willingness to travel for site visits and assigned events.
Willingness to work occasional evenings and weekends when required for event execution.
Experience with Google Workspace or similar productivity tools.

Nice To Haves

Previous experience planning events, group travel, tours, retreats, or other in-person experiences.
Experience in hospitality, tourism, travel, community management, or a related industry.
Experience creating itineraries or destination-based experiences from scratch.
Experience managing vendor relationships, negotiating contracts, or coordinating multiple event partners.
Familiarity with event registration platforms, Airtable, Notion, Customer.io, Hygraph, or similar tools.
Experience working with event budgets and financial reporting.
Comfort using AI and emerging technology to research, organize, create, and streamline work.
Knowledge of or passion for RVing, camping, travel, and the outdoors.
A sense of humor, flexibility, creativity, and a team-first mindset.

Responsibilities

Lead assigned Discoveries, Getaways, and other Community & Events programs from initial concept through post-event wrap-up.
Research destinations, conduct site visits, and develop curated itineraries, activities, and experiences for the RV community.
Create event programming that balances memorable experiences, attendee connection, and value.
Identify and coordinate campgrounds, venues, tour operators, attractions, restaurants, transportation providers, entertainment, and other event partners.
Build and maintain relationships with campgrounds, venues, vendors, Harvest Hosts locations, and local partners.
Request proposals, negotiate pricing and terms, and coordinate contracts in partnership with Community & Events leadership.
Develop and manage event budgets, track expenses, and balance attendee experience with financial goals.
Identify ways to improve event value, manage costs, and build sustainable event programs.
Coordinate with internal team members to complete vendor payments, contracts, and financial documentation accurately and on time.
Partner with the Community & Events Operations Coordinator on registration, ticketing, attendee communications, and administrative logistics.
Work with Marketing on event promotion, webpages, creative assets, and other marketing needs.
Maintain event timelines, planning documentation, and task assignments.
Collaborate with Community & Events team members to share resources, ideas, and best practices.
Provide timely updates on planning progress, budgets, deadlines, and potential challenges.
Use event management and collaboration tools, including Airtable, Notion, Google Workspace, and other internal platforms.
Serve as event lead onsite or coordinate with designated event hosts and support staff.
Oversee event programming, vendor coordination, schedules, and the overall attendee experience.
Guide and support event hosts, volunteers, and other onsite team members.
Respond to unexpected challenges with flexibility, creativity, and a solutions-focused approach.
Create a welcoming, inclusive environment that helps members connect and build community.
Complete post-event wrap-ups, including budget reconciliation, attendee feedback, vendor evaluations, and key learnings.
Identify ways to improve future events, streamline processes, and create repeatable planning frameworks.
Help develop new event concepts and contribute ideas to grow Community & Events programs.