Community Engagement Coordinator

United Way Of The Columbia-Willamette•Portland, OR

23h•Hybrid

About The Position

The Community Engagement Coordinator is a full-time position that supports the work of Early Learning Multnomah (ELM), one of Oregon’s 16 regional Early Learning Hubs, with United Way of the Columbia-Willamette (UWCW) serving as the backbone organization. Reporting to the ELM Hub Director, this position coordinates community outreach, family engagement activities, events, and partner convenings that support coordinated enrollment, family participation, and broader Hub engagement efforts. This role works closely with families, community-based organizations, early learning and preschool providers, Parent Accountability Council (PAC) members, and community partners to help create welcoming, organized, and community-informed engagement opportunities. The coordinator supports relationship-building across the early learning ecosystem through responsive communication, outreach coordination, logistical support, and consistent follow-through. The ideal candidate is collaborative, organized, and relationship-centered, with strong communication and coordination skills and a commitment to equity, cultural humility, and community-informed practice. This position requires comfort working in community settings, managing multiple priorities, and supporting events and meetings that may occasionally occur during evenings or weekends.

Requirements

Demonstrated commitment to racial equity, inclusion, and community-centered practice
Ability to build and maintain trust-based relationships with diverse families, providers, and community partners
Cultural humility and comfort engaging across languages, cultures, and lived experiences
Strong interpersonal skills and the ability to represent the Hub professionally in community settings
Excellent written and verbal communication skills, including clear documentation and note-taking.
Strong planning, organization, and time-management skills
Experience coordinating or supporting community events, meetings, or convenings
Ability to manage multiple tasks, meet deadlines, and maintain accuracy and attention to detail
Strong critical thinking and problem-solving skills
Ability to work independently
Ability to collaborate effectively within a cross-functional team and contribute to a positive, inclusive team culture
Professionalism, reliability, and the ability to maintain confidentiality and compliance with organizational and state requirements
Proficiency with standard office and virtual communication tools (e.g., email, shared drives, Microsoft Office, Zoom).
Flexibility to work occasional evenings or weekends to attend community events and meetings
Ability to travel within Multnomah County for outreach, events, and partner engagement
Associate’s or Bachelor’s degree in a related field, or equivalent combination of education and relevant community-based experience.
2-3 years of experience in early childhood, family engagement, or community-based programs (e.g., Head Start, childcare, preschool, or similar settings)
Experience coordinating or supporting community events, outreach activities, or multi-stakeholder meetings.
Strong interpersonal and cross-cultural communication skills, with experience working with diverse communities
Experience collecting, interpreting, and using data to inform decisions, improve programs, and drive next steps
Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and comfort learning new digital tools and platforms.
Ability to travel within Multnomah County for events, partner meetings, and outreach activities.

Nice To Haves

Deep connection to or understanding of Multnomah County or the broader tri-county region strongly preferred

Responsibilities

Support community engagement and outreach efforts with families, providers, community organizations, and partners, including identifying outreach opportunities, coordinating participation in community events, and assisting with planning Hub-sponsored activities and engagements.
Build and maintain positive, trust-based relationships with families, providers, community-based organizations, and regional partners through ongoing communication, outreach, and responsive engagement practices.
Represent ELM at community events, partner meetings, and outreach activities in a professional, welcoming, and culturally responsive manner.
Coordinate outreach and engagement activities, including promotion of Hub events and resources, scheduling, materials preparation, event support, and follow-up communication.
Work collaboratively with Hub staff, UWCW colleagues, and community partners to support coordinated outreach efforts and shared community engagement goals.
Support relationship-building and engagement efforts with the Parent Accountability Council (PAC), Governance Council members, providers, families, and community partners.
Help connect families and community members with relevant resources, information, and engagement opportunities aligned with Hub initiatives and early learning systems.
Gather and share community feedback, outreach insights, and event highlights with the Hub team to help inform engagement efforts and continuous improvement.
Support equitable and community-informed engagement practices by helping reduce barriers to participation and fostering welcoming and inclusive environments for families and partners.
Participate in internal meetings, trainings, planning sessions, and team activities to stay informed about Hub priorities, initiatives, and community engagement efforts.
Provide logistical and administrative support for Governance Council, Parent Accountability Council (PAC), and other Hub community convenings, including scheduling, materials preparation, virtual and in-person meeting setup, food coordination, note-taking, and maintaining organized documentation consistent with state and organizational requirements.
Coordinate communication and follow-up activities related to Governance Council and PAC meetings, including distributing agendas, meeting materials, notes, reminders, and action items.
Support coordination and implementation of PAC activities and engagement efforts by coordinating member communication, tracking participation, supporting follow-up actions, and helping foster welcoming and inclusive engagement environments.
Assist with gathering and organizing community and family feedback to help inform ELM and UWCW initiatives, community engagement strategies, and continuous improvement efforts.
Ensure agendas, meeting notes, public notices, and governance records are posted and maintained in alignment with DELC and UWCW requirements, timelines, and transparency expectations.
Support culturally responsive and equity-centered engagement practices across Hub meetings, events, and community activities.
Participate in regional meetings, trainings, and partner convenings as assigned by the Hub Director to support Hub initiatives and partnerships.
Coordinate and support Hub-wide events, workshops, outreach activities, and community gatherings with an emphasis on equity, accessibility, and family engagement.
Support event logistics including scheduling, registration, materials preparation, vendor coordination, space setup, technology support, interpretation and translation coordination, and food coordination.
Help ensure events and activities are culturally responsive, welcoming, inclusive, and accessible to participants of diverse backgrounds, languages, and abilities.
Coordinate day-of event activities and provide on-site support to help ensure a positive and organized participant experience.
Assist with outreach and communication related to events, including promotion, reminders, participant follow-up, and distribution of materials and resources.
Track participation information, event feedback, and outreach data to support reporting and continuous improvement efforts.
Support coordinated enrollment and community engagement efforts through outreach activities, event-based engagement, and partner coordination.
Collect, organize, and maintain participation records, engagement data, community feedback, and other program documentation.
Assist with maintaining organized records, tracking follow-up tasks, and supporting timely completion of deliverables and reporting requirements.
Participate in internal meetings, trainings, and cross-departmental collaboration efforts while contributing to a collaborative, inclusive, and equity-centered team culture.