Community Association Manager

Affinity Management Services • West Palm Beach, FL

13d • $140,000

About The Position

Affinity Management Services is an association management company serving Miami-Dade, Broward, and Palm Beach County. The Community Association Manager helps foster thriving, well-managed communities by maintaining positive relationships with association boards and homeowners, managing vendors, responding to resident needs, and overseeing association finances and operations. The role includes community inspections, safety and asset protection, meeting and records administration, financial reporting and budgeting, project management, staff scheduling, and responding to emergencies.

The schedule is Monday through Friday, 9 a.m. to 5 p.m.; nighttime meetings and emergency calls are required. Salary is based on experience. The posted salary description is “$140.000.” The company notes that duties and requirements may change based on business necessity and that the posting may not be exhaustive.

Requirements

• Active Community Association Manager (CAM) license.
• At least 2 years of management experience.
• Experience with high-rise condominiums and HOA management.
• General computer skills.

Nice To Haves

• Bilingual in English and Spanish is preferred.

Responsibilities

• Develop and maintain professional relationships with the Board of Directors and homeowners; promptly address service requests and investigate serious complaints.
• Build relationships with association vendors, ensure their cooperation, and supervise service quality.
• Plan and oversee systems for protecting community assets and records.
• Inspect community property and facilities to identify maintenance and security needs.
• Communicate and enforce safety rules.
• Investigate accidents and property-damage claims, including damage to common elements, and prepare written reports.
• Prepare meeting agendas and supervise file and record management.
• Attend Board of Directors, annual, and special meetings.
• Assist with monthly financial reports, ensuring accuracy and analyzing variance trends.
• Manage association finances, interpret financial statements, and advise the board on financial decisions.
• Prepare the annual association budget, analyze expenses, and recommend adequate funding.
• Prepare requests for proposals and analyze bids to compare project specifications accurately.
• Provide the Board of Directors with recommendations to improve community appearance and values and promote harmony among residents.
• Respond to association emergencies in a timely manner.
• Manage major improvement projects, including preparing RFPs for projects exceeding $10,000, coordinating meetings, and overseeing vendor interactions.
• Schedule and review staff assignments to ensure adequate coverage within the assigned budget.
• Review and approve payroll for direct employees and vendor invoices before payment.

Benefits

• Fully paid medical insurance.
• Voluntary dental, vision, life insurance, and short-term disability coverage.
• 401(k) plan after 90 days of employment.
• Competitive pay.
• Paid time off.
• Respectful, caring, and positive working environment.
• Opportunities for growth and promotion.
• Specialized training, industry-related organization memberships, and mentoring support.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed