Community Association Manager

Affinity Management Services • West Palm Beach, FL

24d • $80,000 - $85,000

About The Position

Affinity Management Services is an association management company serving Miami-Dade, Broward, and Palm Beach County. The Community Association Manager helps foster thriving, well-managed communities by developing positive relationships with association boards and homeowners, meeting unit owners’ needs, managing vendors, and overseeing association finances. The role covers community operations, maintenance and security, records, meetings, financial planning, project management, staff assignments, payroll, and vendor invoices. Nighttime meetings and emergency calls are required. Salary is based on experience.

The company describes itself as passionate about community association management and welcomes team members who enjoy working with homeowners associations, condominiums, and apartments. Its stated values include relationship focus, teamwork, professionalism, solutions-driven work, and celebrating achievements. The job posting notes that its responsibilities and requirements may not be exhaustive and may change according to business needs.

Requirements

• Active CAM License.
• Minimum 2 years of management experience.
• Experience with high-rise condominiums and HOA management.
• General computer skills.

Nice To Haves

• Bilingual in English and Spanish.

Responsibilities

• Develop and maintain professional relationships with the Board of Directors and homeowners; promptly address service requests and investigate serious complaints.
• Build relationships with association vendors, encourage cooperation, and supervise service quality.
• Plan, direct, and oversee systems to protect community assets and records.
• Inspect the community and facilities to identify maintenance and security needs, and ensure safety rules are communicated and enforced.
• Investigate accidents and property-damage claims, including damage to or destruction of common elements, and prepare written reports.
• Prepare meeting agendas, oversee file and record management, and attend Board of Directors, annual, and special meetings.
• Assist with monthly financial reports, ensuring accuracy and analyzing variance trends.
• Manage association finances, understand financial statements, and guide the board in making sound decisions.
• Prepare the annual budget, analyze expenses item by item, and recommend adequate funding.
• Prepare requests for proposals and analyze bids to compare and present project specifications accurately.
• Report to the Board of Directors with recommendations to improve community appearance and values and promote harmony among residents.
• Respond to association emergencies in a timely manner.
• Manage major improvement projects, including preparing RFPs for projects exceeding $10,000, coordinating meetings, and overseeing vendor interactions.
• Schedule and review staff assignments to ensure adequate coverage within the assigned budget.
• Review and approve payroll for direct employees and vendor invoices before payment.

Benefits

• Fully paid medical insurance.
• Voluntary dental, vision, life insurance, and short-term disability.
• 401(k) plan after 90 days of employment.
• Paid time off.
• Competitive pay.
• Respectful, caring, and positive working environment.
• Opportunities for growth and promotion.
• Specialized training, industry-related organization memberships, and mentoring support.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed