Communications/Documentation Specialist
About The Position
Peraton is seeking a Communications/Documentation Specialist to support its Program Management Office (PMO). The role combines technical writing, communications, documentation management, and administrative support. The specialist ensures organizational communications and technical content are clear, consistent, accurate, and appropriate for their audiences, translating complex technical information into accessible content while managing multiple priorities in a fast-paced environment. The position includes maintaining and coordinating the lifecycle of technical and programmatic documentation; drafting and editing communications for varied audiences; and administering and organizing the organization’s SharePoint environment. The specialist also tracks tasks, reviews, and deadlines and provides ad hoc administrative coordination. Candidates with experience in technical writing and formatting, communications development, and SharePoint administration are highly desirable.
Requirements
- At least 2 years of experience in technical writing, documentation management, or a related communications role.
- Demonstrated expertise in grammar, punctuation, style, and document formatting.
- Ability to manage concurrent tasks and deadlines with strong organization and attention to detail.
- Experience coordinating document reviews with cross-functional teams and external stakeholders.
- Proficiency in Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook, and document management tools.
- Strong interpersonal and communication skills and ability to work effectively across organizational levels.
- Must be a U.S. citizen.
- Must be able to obtain and maintain the required agency clearance.
- Education and experience: 2 years of experience with a BS/BA, or 6 years with a high school diploma or equivalent.
Nice To Haves
- Experience supporting federal government programs or working in a regulated environment.
- Familiarity with IT, infrastructure, or technology program documentation.
- Experience with Microsoft SharePoint Online, including site creation, document library management, permissions configuration, content organization, and integration with Microsoft 365 tools such as Teams, OneDrive, and Power Automate.
- Knowledge of Section 508 accessibility standards for documents, presentations, and SharePoint content.
Responsibilities
- Edit and maintain technical and programmatic documents, including standard operating procedures, program reports, and reference guides.
- Ensure documentation follows style guides, grammar standards, and organizational formatting requirements.
- Manage documents from drafting through review, revision, approval, and version control.
- Coordinate document reviews with internal technical teams and external stakeholders, track and consolidate feedback, and ensure timely resolution and approval.
- Draft, edit, and refine executive correspondence, announcements, newsletters, stakeholder updates, and other internal and external communications.
- Tailor written content, tone, format, and detail to executive, technical, and general audiences.
- Proofread communications for accuracy, professionalism, and adherence to organizational voice and standards.
- Administer the organization's SharePoint environment and keep sites, libraries, and pages structured, current, and accessible to appropriate audiences.
- Maintain SharePoint architecture, including document libraries, folder hierarchies, metadata tagging, and permissions.
- Develop and enforce SharePoint governance standards, including naming conventions, version control protocols, and content lifecycle management.
- Collaborate with IT and program teams on SharePoint enhancements and workflow integration, and troubleshoot access or content issues.
- Maintain tracking systems for action items, document reviews, deadlines, and other tasks.
- Support administrative work such as scheduling, meeting minutes, and coordination of cross-functional activities.
- Follow up with stakeholders to ensure timely completion of assigned tasks and deliverables.
Benefits
- Medical benefits
- Dental insurance
- Vision insurance
- Life insurance
- Health savings account
- Short- and long-term disability
- Employee Assistance Program (EAP)
- Parental leave
- 401(k)
- Paid time off (PTO) for vacation
- Company-paid holidays
- Employees may be eligible for overtime, shift differential, and a discretionary bonus, depending on the position.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
