Communications & Briefings Coordinator, Office of the President
About The Position
The Communications & Briefings Coordinator provides sophisticated administrative support to Princeton University’s Office of the President, focusing on meeting preparation, public remarks, correspondence, and the presidential website and archive. Reporting to the Assistant to the President, the coordinator is a core member of the presidential operations team and a trusted partner to senior leadership. The role calls for excellent organization, judgment, communication, professionalism, and meticulous attention to accuracy in public-facing materials. The coordinator tracks presidential commitments and prepares briefings, remarks, presentations, correspondence, and research summaries. The role also manages presidential website content, Cabinet and Council directories and listservs, and the Office of the President’s records retention and archival program. Additional support includes event staffing, coverage for other office staff, and assistance with annual reports and committee preparation. This position is on campus five days a week during standard business hours. Occasional work outside these hours may be required with advance notice. The position has 36.25 standard weekly hours and is not eligible for overtime.
Requirements
- Bachelor’s degree.
- Five or more years of professional administrative experience.
- Demonstrated executive presence and sound judgment, with the ability to interact effectively with senior leaders.
- Excellent interpersonal skills and a strong orientation to customer service and teamwork.
- Excellent oral and written communication skills.
- Strong organizational and time-management skills, including the ability to manage competing priorities, simultaneous projects, and tight deadlines.
- Meticulous attention to detail and accuracy when preparing and distributing materials.
- High degree of professionalism, discretion, and flexibility.
Nice To Haves
- Understanding of the culture and operations of higher education.
- Experience providing administrative support to senior executives.
- Knowledge of the Chicago Manual of Style.
Responsibilities
- Track presidential commitments and deliverables in Monday.com and coordinate with campus partners on briefings and background materials.
- Prepare daily briefing folders for the president.
- Fact-check, proofread, format, and assemble materials for the president, vice president for strategy, and secretary to the University for speaking engagements, events, strategic initiatives, board meetings, and retreats.
- Ensure materials have clear writing, correct grammar, consistent tone, and appropriate citations, following the Chicago Manual of Style and Princeton Editorial Style Guide.
- Manage late revisions and tight deadlines while preparing presidential materials.
- Research assigned topics using credible sources and prepare concise summaries as needed.
- Prepare, edit, and format PowerPoint presentations for the Office of the President.
- Staff the president at campus events as needed.
- Read, record, and route incoming mail to the Office of the President, with follow-up, tracking, and drafting, proofreading, and editing of correspondence.
- Keep the Assistant to the President informed of correspondence status through weekly reports and summaries of open items.
- Prepare high-volume mailings, including obtaining and verifying addresses and completing mail merges.
- Record and process outgoing correspondence from the president.
- Read and route incoming email to the central [email protected] account.
- Oversee presidential signature requests, including bulk mailings, set expectations for University partners, and move requests through the office promptly.
- Serve as webmaster for president.princeton.edu, particularly by updating the president’s speeches, writings, interviews, and articles.
- Maintain directories and listservs for the President’s Cabinet and President’s Council.
- Manage the Office of the President’s records retention and archival program, including organizing and preserving records and arranging appropriate transfers to Seeley G. Mudd Manuscript Library.
- Provide regular lunch coverage for the executive assistant and office manager, and cover for the Assistant to the President when absent.
- Support the Assistant to the President with annual report projects and committee preparation.
- Staff University Exercises and convocations as assigned.
Benefits
- Comprehensive benefit program for eligible employees.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
