Communication and Program Coordinator

Cornell University•Ithaca, MI

3d•$65,447 - $72,994•Onsite

About The Position

The Office of Faculty Development & Diversity (OFDD) is seeking a Communication and Program Coordinator. This is a full time, 40 hour/week, on campus position (within daily commuting distance from Ithaca, NY). Some hybrid activities are possible, but the employee will be expected to be on campus regularly and frequently. Fully remote work is not available for this position. Visa sponsorship is not available for this position. The Office of Faculty Development & Diversity (OFDD) provides a range of resources and programs, including training and support for individual faculty, department chairs, and deans, in the areas of faculty development and diversity. OFDD works with faculty, chairs, and search committees to improve recruitment and retention practices and to increase diversity in faculty hiring. The office provides guidance to the academic leadership and to individual faculty members on mentoring and the tenure and promotion processes. OFDD also offers professional development programming and grants opportunities for faculty and academic staff. Reporting to the Senior Associate Vice Provost for Faculty Development and Diversity, the Program Coordinator supports the planning, development, and implementation of high-quality programs for Cornell’s faculty (RTE, tenure track, tenured); The coordinator also creates content for promoting the OFDD, and preparing reports as requested. Demonstrating initiative, independent decision-making and a high level of professionalism and confidentiality, this position implements projects, facilitates interactions with people at all levels of the university, and organizes complex meetings, programs, and events. This role requires outstanding customer services skills and comfort working in an environment that serves a diverse population. Must also be able to work with a high degree of accuracy and handle confidential material per university policies. Prepare budget reports based on institutional data and budgets. Independently develop, initiate, organize, oversee and manage complex events and meetings, choose venue and catering, and draft and produce all ancillary materials including print and online media and promotion as necessary for each event. With input from the SAVP, independently determine and carry out all web page changes, draft and upload text, produce and edit all media, and manage departmental event calendars. Develop and manage departmental databases, producing reports on demand. Work closely with finance to oversee grant processing. Draft, edit, and finalize sensitive correspondence. Manage inventory and operation of office equipment and resources; signature and approval authority for all purchases. Serve as a primary point person and liaison to facilitate communication and collaboration among multiple units and constituents involved in the advancement of the office initiatives.

Requirements

Bachelor’s degree with 2 - 4 years of full-time administrative support experience or equivalent combination of education and experience.
Strong commitment to working across differences.
Proven ability to positively interact with faculty and other constituents on the Cornell campus.
Proven ability to effectively manage a high volume of work in a timely manner and accurately determine priorities.
Demonstrated ability to work collaboratively as well as independently.
Understanding of faculty career progression and needs.
Proven ability to communicate clearly and effectively, verbally and in writing.
Outstanding organizational, problem-solving, and customer service skills.
Demonstrated ability to establish priorities, manage multiple priorities and meet deadlines.
Experience developing, initiating, implementing overseeing and evaluating the effectiveness of complex programs and events.
Keen attention to detail demonstrated through previous work experience.
Must be discreet, able to exercise sound judgment, and have proven track record of handling confidential information.
Demonstrated fluency with various software including but not limited to Microsoft Office (especially Excel, Word, PowerPoint, Outlook, and Publisher), and survey (Qualtrics), web management, and Zoom.

Nice To Haves

Experience writing original and persuasive content for publishable articles and reports in variety of forms.
Experience working with or in support of faculty.
Academic and/or applied background in higher education, faculty development, communication and/or other related disciplines.

Responsibilities

With overall direction from the SAVP OFDD, this position will provide comprehensive high-level support for the Senior Associate Vice Provost (SAVP) – both administrative and programmatic.
Serve as the office manager and contribute to all OFDD-led initiatives.
Drafts newsletters, invitations, website content, reports, speech support, publicity materials, and correspondence.
This role also serves as the primary point person and liaison to facilitate communication and collaboration among multiple units and constituents involved in delivering programs that support faculty and academic staff in a positive, professional manner.