Commissions Specialist

Larson Financial Holdings•St. Louis, MO

17h

About The Position

Larson Financial Holdings LLC is seeking an experienced Commissions Specialist to administer accurate and timely commission and incentive payments for advisors across the company’s business units. The role combines hands-on processing with reconciliation, financial analysis, systems support, and process improvement. The Specialist maintains reliable policy, account, advisor, and payout data; resolves discrepancies; and provides clear reporting to Finance and business leaders. The position partners with Accounting, Payroll, Human Resources, Operations, Information Technology, advisors, and external providers. It coordinates commission workflows and trains backup support, while payment approvals and compensation-plan decisions remain with authorized leadership. The Specialist collects and validates commission statements and revenue data, calculates advisor payouts and approved incentives, prepares twice-monthly payment files, processes documented adjustments, maintains records, researches commission differences, and responds to advisor and stakeholder questions. The role also reconciles source statements, system activity, payments, payroll or disbursement records, and general-ledger balances; prepares payment packages and exception reports; supports financial close; and maintains audit trails and controls. The position maintains commission data and approved configurations in commission platforms and works with NetSuite and Salesforce to improve data accuracy. It implements authorized advisor and compensation updates, coordinates technical changes with IT, troubleshoots data and calculation issues, tests system changes, documents procedures, and coordinates backup coverage. The Specialist prepares reports and forecasts, explains unusual results, models proposed payout changes for leadership review, and recommends process improvements. Success is measured by accurate payments completed on schedule, reconciliations completed by close deadlines, timely issue resolution, reliable reporting, and documented backup coverage. Work involves detailed financial review, sustained computer use, and collaboration across teams. Additional hours may be needed around payment cycles, close, or system changes. Larson Financial Holdings is an equal opportunity employer and provides reasonable accommodations for the application process and essential job functions. Related duties may be assigned as business needs change.

Requirements

At least 3 years of relevant experience in commissions, incentive compensation, accounting, payroll support, or financial operations, including hands-on reconciliation and payment-calculation work.
Bachelor’s degree in Accounting, Finance, Business, or a related field, or an equivalent combination of education and relevant experience.
Strong Excel skills, including lookups, SUMIFS, pivot tables, data validation, and reconciliation of large datasets.
Experience with accounting, ERP, CRM, or commission-management systems.
Ability to interpret compensation agreements, investigate discrepancies, maintain accurate records, and meet payment and financial-close deadlines.
Strong attention to detail, sound judgment, clear written and verbal communication, and discretion with sensitive financial and personal information.

Nice To Haves

At least 3–5 years of experience in commission or incentive administration.
Experience with financial advisors, insurance products, or wealth management.
Experience with multi-entity operations and W-2 and 1099 advisor payouts.
Experience with NetSuite, Salesforce, Pandia, or Terrapin.
Experience with Power Query or reporting automation.
Participation in system implementations, internal-control improvements, or audit support.

Responsibilities

Collect and validate commission statements and revenue data from carriers, custodians, clearing firms, and internal systems; investigate missing, duplicate, or incorrectly allocated transactions.
Calculate advisor payouts using approved rates, production tiers, referral agreements, ownership arrangements, and split structures.
Prepare twice-monthly payment files according to the approved payroll and disbursement calendar.
Calculate approved quarterly and annual incentives and bonuses, and process documented chargebacks, corrections, true-ups, and prior-period adjustments.
Maintain accurate policy, customer, account, and advisor records.
Research policy status, unpaid or delinquent commissions, and differences between expected and received amounts; follow up with carriers and other providers.
Respond to advisor and stakeholder questions, explain calculations, track unresolved issues, and escalate disputed or unclear compensation arrangements before payment.
Reconcile source statements, commission-system activity, advisor payouts, payroll or disbursement records, and general-ledger balances; document reconciling items and coordinate corrections with Accounting.
Prepare payment packages, calculations, and exception reports for independent review; obtain required approvals before payment release or payout changes.
Support monthly, quarterly, and annual close with commission receivable and payable schedules, accrual support, account classifications, and journal-entry support for Accounting review.
Maintain organized calculation records, approvals, reconciliations, and audit trails; protect confidential information and follow company controls, retention practices, and audit-support requirements.
Maintain commission data and approved configurations in Pandia, Terrapin, or successor platforms, and work with NetSuite and Salesforce to improve data accuracy and consistency.
Implement authorized advisor additions, departures, tier changes, splits, ownership updates, and sales-hierarchy changes with effective dates and documented review.
Coordinate access and technical changes with IT; troubleshoot data feeds, mappings, and calculation errors with IT and vendors.
Test system changes and new compensation plans before production use and retain validation results.
Document procedures and processing calendars; coordinate supporting employees or contractors and train users.
Contribute to acquisitions, system implementations, and automation projects.
Prepare commission, sales-production, revenue, payout, and goal-attainment reports for leadership and advisors.
Explain unusual changes and identify data-quality issues or payment risks.
Assist with forecasting commission receipts and compensation expense, and model proposed payout changes for leadership review.
Translate approved compensation agreements into documented calculations and system requirements; recommend improvements that reduce errors, manual effort, and processing delays.