Commercial Project Coordinator

COMPLETE FENCE • Batavia, IL

44d • $55,000 - $70,000 • Hybrid

About The Position

The Commercial Project Coordinator plays a vital role in keeping our commercial operations moving efficiently by serving as the essential bridge between the Field Superintendent and the Project Manager to keep jobs on track from turnover to closeout. This position is dynamic: while it demands an understanding of project systems and logistics, it is a high-accountability role that focuses heavily on raw capability, fast learning, and operational ownership. You will serve as the centralized office-side support resource, crossing paths with field leadership, project managers, estimating, customers, and subcontractors. This role bridges the gap between field production, contract administration, and project lifecycle management. Out of the gates, you will split your time between hands-on material coordination, scheduling, documentation management, and tracking project milestones. Because we are a rapidly growing operation, we value versatility; this position is ideal for a self-motivated team player who enjoys organized, detail-oriented execution and is eager to flex across multiple operational needs. Looking down the road, there is immense potential for a strong performer to grow their career and scale their responsibilities as our project management infrastructure continues to expand to meet our soaring project volume.

Requirements

• High self-motivation, independence, and accountability to thrive and meet strict project deadlines in a fast-paced environment.
• Exceptional attention to detail with an elite ability to notice minor discrepancies and logistical nuances within project scopes.
• Strong critical thinking, logic, and cognitive judgment to assess real-world business and field impacts.
• Excellent written and verbal communication skills with the professional confidence to represent a critical corporate function.
• Proficiency or strong technical comfort learning project management software platforms, Microsoft Office and particularly Excel, and digital workflows.

Nice To Haves

• Graduates with a degree in Construction Management, Engineering, Business, Project Management or an equivalent amount of related real world experience.
• A background involving competitive teamwork or personal mastery such as athletic teams, organized academic competitions, or structured group pursuits.
• Experienced veterans (no degree required) with a background in construction-adjacent fields, logistics coordination, or project administration.
• Experience in the fencing industry is a plus.
• Project management certifications are a plus.
• Professional certifications in project management or construction management (e.g., CAPM, CCM) are a plus.

Responsibilities

• Coordinate materials, deliveries, and deployment logistics to support field production teams.
• Manage job-site logistical needs including JULIE utility locates, diggers hotline coordination, housing arrangements, and equipment rentals.
• Track project milestones, production metrics, and budgets (with a heavy focus on material costs) to maintain high operational visibility.
• Manage all project documentation, change orders, submittals, and compliance paperwork.
• Take full ownership of tracking project files from initial sales-to-operations turnover through final project closeout logging.
• Maintain accurate, real-time data entries and manage clean digital workflows across company platforms.
• Partner with Accounting, Safety, and Estimating teams to provide project-adjacent documentation tracking.
• Support project managers and superintendents with material scheduling, administrative log updates, and note-taking as needed.
• Spot potential operational bottlenecks or issues early and drive them to resolution with full accountability.
• Maintain clear, proactive, and professional communication across multiple departments, customers, and subcontractors.
• Confidently represent the project coordination function, answering routine field and operational inquiries to keep jobs moving forward.
• Focus strictly on pipeline quality and logistical precision to ensure zero bottlenecks in our fast-moving field operations.

Benefits

• Healthcare Coverage: Comprehensive medical, dental, and vision plans.
• Retirement Plans: 401(k) with company match to help secure your financial future.
• Paid Time Off: PTO including vacation, sick days, and company holidays.
• Employer Funded Life Insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed