Commercial Project Coordinator

Architects Orange LLP • Orange, CA

3d • $33 - $38 • Onsite

About The Position

The Commercial Project Coordinator will provide administrative, project coordination, contract administration, and operational support to the Commercial Studio, project teams, partners, and senior leadership. This position is 100% onsite at our Orange, California location.

Requirements

• High School Diploma or GED required
• 3+ years of A/E Project Coordinator experience strongly preferred
• Experience in Architecture, Engineering, or Construction
• Experience in Project Management
• Microsoft Office Suite
• Bluebeam
• Newforma
• Deltek Vision
• Exceptional organization and time management
• Strong written and verbal communication
• Attention to detail and proofreading ability
• Contract review and document management experience
• Analytical and problem-solving skills
• Ability to manage multiple priorities and tight deadlines
• Professional client-facing communication skills

Nice To Haves

• Experience supporting architectural or construction projects
• Experience managing contracts and documentation
• Experience coordinating with clients and consultants
• Experience using industry software such as Deltek Vision, Newforma, and Bluebeam

Responsibilities

• Support project teams with daily tasks and coordination
• Manage and track email requests
• Coordinate meetings, conference calls, and project kickoffs
• Communicate with clients, consultants, and internal stakeholders
• Arrange travel, lunch meetings, reprographics, and team support services
• Provide phone and front desk backup when needed
• Handle special assignments for Partners and Managing Partners
• Coordinate client and consultant meetings
• Maintain electronic and written records
• Prepare expense reports and reconcile receipts
• Set up new projects in Deltek Vision, Newforma, and network systems
• Maintain contact databases
• Assist with RFP responses and consultant procurement
• Draft proposals, fee schedules, and service agreements
• Coordinate contract negotiations and document tracking
• Manage NDAs, insurance certificates, and contract execution follow-up
• Prepare project documentation including: Meeting minutes, Agendas, Correspondence, Transmittals, Specifications, Punch lists, Project directories
• Maintain document scanning and filing systems

Benefits

• Competitive compensation
• Medical, dental, life, and supplemental insurance
• Most medical plans fully paid for employee-only coverage
• Company-paid basic life insurance and long-term disability
• Retirement plan
• Health savings accounts
• Flexible spending accounts
• Paid vacation
• Paid holidays
• Paid sick time
• Free parking
• Convenient transit access
• Employee discount program (OC location)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED