Commercial Loan Documentation Specialist
About The Position
The Commercial Loan Documentation Specialist analyzes loan documentation, including complex commercial and commercial real estate loans, to ensure accurate and timely loan delivery while minimizing documentation and collateral risks to the bank. The specialist reviews compliance with regulations, internal policies, and procedures; applies approved loan terms to document production; and coordinates with loan officers, assistants, credit administration, and processors to resolve discrepancies and obtain missing information. The role provides subject-matter expertise and training on complex loans, including complex entity structures, cross-collateralized loans, SBA loans, government guarantees, out-of-state collateral, lien perfection, trusts, and complex real estate structures. It also includes mentoring loan processing staff, handling complex customer issues, reviewing business analytics for system data integrity, updating procedures and checklists, supporting system conversions, and serving as backup for consumer loan documentation and loan operations functions.
Requirements
- High school diploma or equivalent.
- At least 3 years of banking, clerical, or loan processing experience.
- Extensive knowledge of internal policies and procedures and applicable state and federal laws and regulations governing departmental functions.
- Broad knowledge of commercial and commercial real estate loan documentation, loan provisions and terms, and compliance.
- Strong interpersonal skills to interact professionally with processors, loan officers, regional presidents, and the Chief Credit Officer.
- Ability to handle significant amounts of detailed information accurately, promptly, and confidentially.
- Proficiency in Microsoft Office products and advanced working knowledge of Excel.
- Thorough understanding of loan processing and PREMIER systems.
- Strong communication, organization, and time-management skills.
- Ability to occasionally work earlier or later than the normal workday.
Nice To Haves
- Associate degree preferred.
Responsibilities
- Identify and report non-compliance with procedures, policy, and regulations in completed commercial loan files; analyze compliance and work with processors and loan officers to clear deficiencies.
- Develop and maintain an understanding of updated regulatory and policy exceptions.
- Review business entity documents, confirm authorization to borrow or guarantee, determine approved signers, and ensure resolutions and loan documents are drafted appropriately.
- Review loan write-ups and apply approved terms and conditions to loan document production.
- Coordinate with loan officers, loan assistants, credit administration, and loan processors to resolve discrepancies and obtain missing information or documentation; provide ongoing updates on loan processing status.
- Provide training for complex loans, including complex entity structures, multi-cross-collateralized loans, SBA loans, government guarantees, out-of-state collateral, documentation perfection, trusts, and complex real estate structures.
- Coach and mentor Loan Processors and Loan Processor Specialists; identify control weaknesses and recommend skill development to the Loan Operations Officer based on recurring issues.
- Handle complex customer issues and work on projects of diverse complexity and scope.
- Analyze, investigate, and coordinate collateral verifications through UCC searches, title commitments, and appraisals; initiate, create, and ensure lien perfection based on collateral type, law, regulations, and geographic location.
- Review and update input and documentation checklists to reflect compliance and procedural changes and maintain loan documentation standards.
- Provide loan documentation subject-matter expertise to loan officers and branch loan personnel, including answering questions about documentation and loan status.
- Review monthly business analytics reports for system data integrity, determine corrective action, and correct identified system errors.
- Implement new processes and procedures.
- Serve on the conversion mapping and validation team, ensure target-bank loan coding is accurate, and work with Fiserv on writing and testing conversion programs.
- Provide backup for the Consumer Loan Documentation Specialist and Loan Operations Coordinator.
- Complete required training associated with the job function.
- Perform other related duties as assigned.
Benefits
- Comprehensive healthcare and well-being benefits.
- Health, dental, and vision coverage with HSA match.
- 401(k) plan with employer match.
- Employee Stock Purchase Plan.
- Paid family leave and parental leave.
- Generous paid time off and paid holidays.
- Tuition reimbursement.
- Discretionary short-term incentives, including bonuses, incentives, and/or commission.
- Performance-based bonuses.
- Banking perks.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
