Loan Documentation Specialist

American AgCredit • Great Bend, KS

1d • Hybrid

About The Position

The Retail Documentation Specialist manages the loan document preparation process in a centralized loan documentation department. The role reviews and drafts a wide variety of documents for mortgage and commercial loans, loan servicing actions, and legal matters, helping expedite processing. The specialist prepares documentation independently for moderately complex loans and works with general direction on more complex loans. The position works under the limited direction of the Regional Documentation Manager and makes independent decisions.

The role involves examining loan transactions, resolving discrepancies, confirming that approved controls and closing conditions are reflected in final documents, and coordinating with lenders, underwriters, and support staff to obtain clarification and supporting materials. It also includes reviewing entity, trust, appraisal, title, and lien-search records; preparing documents to authorize transactions and perfect American AgCredit’s lien position; drafting escrow instructions and loan conditions; and supporting branch personnel with inquiries and documentation deficiencies.

The position requires a high school diploma plus at least two years of post-high-school education, and three years of experience documenting mortgage and/or commercial loans, title company record searching, and/or escrow work. Work is performed in a typical office setting, with extended periods sitting at a desk and using a computer. The role is primarily during established business hours, with occasional evening and/or weekend work possible. Part-time remote/hybrid employees work partly remotely and partly onsite, coordinating onsite needs with their managers.

Requirements

• High school diploma plus at least two years of post-high-school education.
• Three years of experience documenting mortgage and/or commercial loans, title company record searching, and/or escrow experience.
• Knowledge of legal requirements for documenting loans secured by real and personal property.
• Understanding of title insurance practices and procedures.
• Demonstrated ability to produce highly accurate work and make independent decisions.
• Ability to prioritize multiple competing tasks, set goals and timetables, and maximize productivity.
• Ability to work under tight time constraints, solve problems, negotiate deadlines, and manage multiple tasks simultaneously, including preparing and revising loan documents.
• Ability to take initiative in learning and development, seek performance feedback, and identify ways to improve performance.
• Exceptional written and verbal communication skills.
• Exceptional interpersonal skills and ability to work well with a team.
• Ability to use software and information technology to collect, organize, retrieve, maintain, and disseminate information, including in new or complex situations.
• Ability to perform basic office tasks in a typical office setting.
• Ability to communicate ideas effectively in writing and verbally.
• Ability to work during established business hours; occasional evening and/or weekend work may be required.
• Ability to sit for extended periods, work at a desk and computer for extended periods, talk and hear, use hands and fingers, reach in all directions, and lift or move items weighing up to 25 pounds.
• Eligibility to work in the United States; visa sponsorship or transfer is unavailable.

Responsibilities

• Research and analyze loan packages, including diverse and mixed collateral, and prepare loan documents according to loan requests and approvals.
• Prepare master and supplemental loan agreements, promissory notes, security documents, and release documents for operating, equipment purchase, debt refinance, and real estate purchase loans.
• Manage documentation for loan servicing actions, including assumptions, partial releases, lot line adjustments, easement consents, logging permits, re-amortizations, and releases of liability.
• Draft documentation to create, waive, or modify loan covenants and conditions, defaults, interest rates, and security ownership changes.
• Examine loan transactions independently, identify and resolve discrepancies or policy and procedure noncompliance, and instruct staff appropriately.
• Request clarification and supporting documentation from lenders, loan underwriters, and support staff to ensure accuracy.
• Ensure loan controls and closing conditions for approved transactions are reflected in final loan documents.
• Review and interpret trust certifications and entity documentation to determine signer authority and prepare necessary authorizations for loan transactions.
• Review appraisal reports to identify collateral values and ownership and determine security documentation needed to perfect liens on real and personal property.
• Examine personal and real property searches, preliminary title or commitment reports, and other lien filings to confirm lien position meets approved requirements.
• Prepare subordination and other documents needed to perfect American AgCredit’s lien on collateral.
• Identify potential closing issues and prepare documentation needed to resolve them.
• Draft escrow instructions for real-property-secured transactions, addressing coverage, title endorsements, approved title exceptions, and compliance with policies and procedures.
• Compose correspondence and edit and proofread loan-related documents.
• Create or draft conditions precedent, financial covenants, and post-close loan conditions.
• Answer inquiries from branch personnel and direct other inquiries to the appropriate person.
• Identify and provide details of deficiencies in loan documentation information and packages to improve efficiency and customer service.
• Perform other assigned functions.

Benefits

• Family-friendly work environment
• Investment in employee development
• Medical, dental, and vision coverage
• 401(k) with automatic 3% employer contribution and match up to 6%
• Paid time off, including vacation accrued at 21 days annually, sick days accrued at 15 days annually, 12 paid holidays, and 16 hours of volunteer time
• Competitive incentive compensation plan
• Disability and life insurance
• Employee mental, physical, and financial wellness programs
• Bonus eligibility based on association and personal performance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED