Commercial Loan Documentation Specialist

Burke & Herbert Bank & Trust • Martinsburg, WV

3d • Onsite

About The Position

The Commercial Loan Documentation Specialist prepares, verifies, and manages commercial loan documentation and closing packages to ensure compliance with legal and regulatory standards. The position enters and completes loan data in the Loan Vantage commercial system, checks pre-closing due diligence and loan documents, confirms file completeness and disbursement of loan proceeds, and forwards closing packages to the CBA and Banker for signatures. It also supports the CBA and commercial team, performs post-closing and clerical work, follows up on pending loans and exceptions, and maintains contact with bank partners, community partners, and other outside sources. The role is based in an office; telework is not available. Limited local travel may be required. The position has no supervisory responsibilities.

Requirements

• Microsoft Office experience, including Word, Excel, and Outlook.
• Excellent customer service skills.
• Professional written and verbal communication skills.
• Understanding of applicable legal and regulatory matters related to loan documentation and lien perfection.
• Associate’s Degree or equivalent related work experience.

Nice To Haves

• Two years of prior loan documentation experience preferred.

Responsibilities

• Enter and complete loan data in the Loan Vantage commercial system.
• Verify pre-closing loan due diligence using Loan Vantage checklists.
• Complete loan documentation closing packages through the commercial loan documentation system.
• Verify the accuracy of loan documents using a checklist.
• Ensure loan files contain applicable forms and documentation, proper signatures and dates, and other relevant information.
• Verify disbursement of loan proceeds before sending the file to the CBA and Banker for closing.
• Forward loan closing documentation packages to the CBA and Banker for signatures.
• Provide support and guidance to the CBA and commercial team to help deliver quality service and meet service expectations.
• Perform clerical duties, including filing, faxing, photocopying, and word processing.
• Perform post-closing review functions and coordinate work within the department and with other departments.
• Report pertinent information to the immediate supervisor and respond to inquiries or requests for information.
• Maintain regular contact with bank partners, community partners, and other outside sources to obtain necessary information.
• Review pending loan status and follow up to support timely completion.
• Work with the Loan Review department to ensure exceptions are resolved in a timely manner.
• Follow security and internal control procedures to protect the assets of the Bank and its customers.
• Maintain proficiency in applicable software.
• Cross-market financial products and services and make referrals to Burke Mortgages, Burke Financial Services, and retail operations.
• Stay abreast of loan policy and procedure developments through reading, research, and formal education.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree