Commercial Loan Documentation Specialist
About The Position
The Commercial Loan Documentation Specialist analyzes loan documentation, including complex commercial and commercial real estate loans, and ensures accurate, timely loan delivery while minimizing documentation and collateral risks. The role reviews compliance with regulations and internal policies, resolves documentation deficiencies, applies approved loan terms to document production, and coordinates with loan officers, assistants, credit administration, and processors to obtain missing information and address discrepancies. The specialist provides subject-matter expertise and training on complex loans and entity structures, supports staff development, handles complex customer issues, investigates and coordinates collateral verification, and ensures lien perfection. The role also updates documentation checklists, reviews business analytics for system data integrity, implements procedures, and participates in conversion mapping and validation, including working with Fiserv on conversion-program writing and testing. The position backs up the Consumer Loan Documentation Specialist and Loan Operations Coordinator and completes required training and other related duties.
Requirements
- High school diploma or equivalent.
- At least 3 years of banking, clerical, or loan processing experience.
- Extensive knowledge of internal policies and procedures and applicable state and federal laws and regulations governing departmental functions.
- Broad knowledge of commercial and commercial real estate loan documentation, loan provisions and terms, and compliance.
- Ability to provide leadership recommendations and staff guidance as a subject-matter expert, promote effective team relationships, and contribute in different capacities to team efforts.
- Strong interpersonal skills to interact professionally with processors, loan officers, regional presidents, and the Chief Credit Officer.
- Ability to handle detailed information accurately, promptly, and confidentially.
- Proficiency with Microsoft Office products and advanced working knowledge of Excel.
- Thorough understanding of loan processing and PREMIER systems.
- Strong communication, organization, and time-management skills.
- Occasionally able to work earlier or later than the normal workday.
Nice To Haves
- Associate degree.
Responsibilities
- Identify and report non-compliance with procedures, policies, and regulations in completed commercial loan files; analyze compliance and work with processors and loan officers to clear deficiencies.
- Develop and maintain an understanding of updated regulatory requirements and policy exceptions.
- Review business entity documents, confirm authority to borrow or guarantee, determine approved signers, and ensure resolutions and loan documents are drafted appropriately.
- Review and analyze loan write-ups and apply approved terms and conditions to loan document production.
- Lead communication with loan officers, loan assistants, credit administration, and loan processors to resolve discrepancies, obtain missing information or documentation, and communicate loan-processing status.
- Provide training for complex loans, including complex entity structures, multi-cross-collateralized loans, SBA loans, government guarantees, out-of-state collateral, documentation perfection, trusts, and complex real estate structures.
- Coach and mentor Loan Processors and Loan Processor Specialists; identify control weaknesses and recommend skill development to the Loan Operations Officer based on recurring issues.
- Handle complex customer issues and work on projects with diverse complexity and scope.
- Analyze, investigate, and coordinate collateral verification through UCC searches, title commitments, and appraisals; initiate, create, and ensure lien perfection based on collateral type, law, regulations, and geography.
- Review and update input and documentation checklists to reflect compliance and procedural changes and maintain loan documentation standards.
- Provide subject-matter expertise to loan officers and branch loan personnel on loan documentation and documentation status.
- Review monthly business analytics reports for system data integrity, determine corrective action, and maintain the system to correct identified errors.
- Implement new processes and procedures.
- Serve on the conversion mapping and validation team, ensure target-bank loan coding is accurate, and work with Fiserv on writing and testing conversion programs.
- Back up the Consumer Loan Documentation Specialist and Loan Operations Coordinator.
- Complete required training associated with the job function.
- Perform other related duties as assigned.
Benefits
- Comprehensive healthcare, including health, dental, and vision coverage.
- Well-being benefits.
- Health Savings Account (HSA) match.
- Paid family leave and parental leave.
- Generous paid time off.
- Paid holidays.
- Banking perks.
- Tuition reimbursement.
- Employee Stock Purchase Plan.
- 401(k) plan with company match.
- Discretionary short-term incentives, including bonuses, incentives, and/or commission.
- Performance-based bonuses.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
