Commercial Loan Documentation Specialist

First Mid Bank & Trust • Mattoon, IL

1d • $20 - $26

About The Position

The Commercial Loan Documentation Specialist analyzes documentation for commercial and commercial real estate loans, including complex loans, to ensure accurate and timely delivery while minimizing documentation and collateral risk to the bank. The role checks completed loan files for compliance with regulations, policies, and procedures; works with colleagues to clear deficiencies; and applies approved loan terms and conditions to document production.

The specialist reviews business entity documents and borrowing authority, verifies approved signers, and ensures resolutions and loan documents are appropriately drafted. The position coordinates communication and solutions with loan officers, assistants, credit administration, and processors; provides training and mentoring; handles complex customer issues and projects; and serves as a documentation subject matter expert.

The role also investigates and coordinates collateral verification and lien perfection, updates documentation checklists and processes, reviews business analytics for system data integrity, and participates in conversion mapping and validation, including loan coding and work with Fiserv on conversion program writing and testing. The specialist backs up the Consumer Loan Documentation Specialist and Loan Operations Coordinator, completes required training, and performs other related duties as assigned.

Requirements

• High school diploma or equivalent.
• At least 3 years of banking, clerical, or loan processing experience.
• Extensive knowledge of internal policies and procedures and applicable state and federal laws and regulations governing departmental functions.
• Broad knowledge of loan documentation, including commercial and commercial real estate loans, loan provisions and terms, and compliance.
• Strong interpersonal skills to interact professionally with processors, loan officers, regional presidents, and the Chief Credit Officer.
• Ability to handle detailed information accurately, promptly, and confidentially.
• Proficiency in Microsoft Office products and advanced working knowledge of Excel.
• Thorough understanding of loan processing and PREMIER systems.
• Strong communication, organization, and time-management skills.

Nice To Haves

• Associate degree preferred.

Responsibilities

• Identify and report non-compliance with procedures, policies, and regulations in completed commercial loan files; analyze compliance and work with processors and loan officers to resolve deficiencies.
• Develop and maintain an understanding of updated regulatory requirements and policy exceptions.
• Review business entity documents, confirm authority to borrow or guarantee, determine approved signers, and ensure resolutions and loan documents are drafted appropriately.
• Review and analyze loan write-ups and apply approved terms and conditions to loan document production.
• Coordinate with loan officers, loan assistants, credit administration, and loan processors to resolve discrepancies and obtain missing information or documentation; provide ongoing loan processing status updates.
• Provide training for complex loans, including complex entity structures, multi-cross collateralized loans, SBA loans, government guarantees, out-of-state collateral, documentation perfection, trusts, and complex real estate structures.
• Coach and mentor Loan Processors and Loan Processor Specialists; identify control weaknesses and recommend skill development to the Loan Operations Officer based on recurring issues.
• Handle complex customer issues and work on projects of diverse complexity and scope.
• Analyze, investigate, and coordinate collateral verifications through UCC searches, title commitments, and appraisals; initiate, create, and ensure lien perfection based on collateral type, applicable law and regulations, and geographical location.
• Review and update input and documentation checklists to reflect compliance and procedural changes and maintain loan documentation standards.
• Provide subject matter expertise to loan officers and branch loan personnel on loan documentation and documentation status.
• Review monthly business analytics reports for system data integrity, determine corrective action, and maintain the system by correcting identified errors.
• Implement new processes and procedures.
• Serve on the conversion mapping and validation team; ensure target-bank loan coding is accurate and work with Fiserv on writing and testing the conversion program.
• Provide backup for the Consumer Loan Documentation Specialist and Loan Operations Coordinator.
• Complete required training associated with the job function.
• Perform other related duties as assigned.

Benefits

• Comprehensive healthcare and competitive health, dental, and vision coverage with HSA match.
• Well-being benefits.
• Paid family leave and parental leave.
• Generous paid time off and paid holidays.
• Banking perks.
• Tuition reimbursement.
• Employee Stock Purchase Plan.
• 401(k) plan with employer match.
• Performance-based bonuses and discretionary short-term incentives.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED