Commercial HVAC Parts Coordinator
FOUR SEASONS MASTER•Hobart, IN
•$25 - $28•Onsite
About The Position
Four Seasons is seeking a highly organized and driven Commercial HVAC Parts Coordinator to support our fast-paced service and install operations. This role is critical in ensuring our technicians and project teams have the right parts, at the right time, to keep customer systems up and running. You will manage inventory, procurement, and vendor relationships for commercial HVAC equipment—primarily rooftop units (RTUs), boilers, controls, and related components—while supporting urgent service needs across the Chicagoland area.
Requirements
- 2+ years in HVAC parts, supply house, or mechanical contracting
- Strong knowledge of commercial HVAC systems (especially RTUs)
- Experience in a service-driven environment with high daily volume
- Ability to prioritize urgent requests and adapt quickly
- Strong organizational and communication skills
Nice To Haves
- Experience supporting both service and install teams
- Familiarity with Chicagoland suppliers and vendor network
- Experience with inventory/dispatch/ERP systems (ServiceTitan or similar)
Responsibilities
- Maintain accurate inventory of commercial HVAC parts (motors, belts, compressors, controls, filters, etc.)
- Manage stock levels to support high-volume service operations, especially RTU repairs
- Receive, inspect, tag, and organize incoming materials
- Order parts and equipment from key vendors (Trane, Carrier, Lennox, Daikin, supply houses, etc.)
- Track availability, lead times, and backorders
- Source hard-to-find or obsolete parts for emergency service calls
- Build strong relationships with suppliers to improve pricing and response times
- Stage parts daily for scheduled service calls and commercial installs
- Work closely with service managers, dispatch, and account reps to anticipate job needs
- Ensure technicians leave the shop fully prepared to complete jobs on the first visit
- Handle emergency parts requests with urgency to minimize downtime for customers
- Monitor parts usage and identify cost-saving opportunities
- Prevent overstocking and reduce obsolete inventory
- Support accurate job costing by tracking parts to specific work orders
- Assist with warranty returns and vendor credits
Benefits
- Medical Insurance (employer subsidized)
- Accident Insurance
- Critical Illness Insurance
- Hospital Indemnity Insurance
- Dental Plans (free to employees)
- Vision Plans (free to employees)
- Short Term Disability (free to employees)
- Long Term Disability
- Basic Life Insurance (free to employees)
- Holiday Pay
- Paid Time Off
- 401k with Matching
- Credit Union
- Cellular Discounts
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
