Parts Coordinator

Endeavor Health•Skokie, IL

About The Position

The Parts Coordinator supports Endeavor Health's Clinical Engineering operations by researching, managing local inventory, recommending, and procuring supplies, parts, and minor equipment. The role applies working knowledge of medical equipment to identify, requisition, and stage repair and maintenance parts so technicians have the right parts when needed. It operates within established procurement processes and vendor contracts, coordinating with central Procurement and Accounts Payable, which handle final purchasing and payment. The role also promotes parts standardization and cost control across Clinical Engineering sites. This position is available at 4901 Searle Parkway in Skokie, Illinois, or NorthShore Hospital. It is a full-time, day-hours position with regular hours of operation, and is currently open only to current Sodexo and Trimedx employees.

Requirements

Associate's degree in Biomedical Equipment Technology, Electronics, Supply Chain, or a related field.
3–5 years of experience in Clinical Engineering / Healthcare Technology Management, or 3–5 years in purchasing, requisitioning, or parts / inventory management in a technical or healthcare setting.
Solid understanding of medical equipment terminology, components, and repair processes.
Knowledge of Clinical Engineering department functionality and workflows, and familiarity with hospital procurement policy and contracted-vendor purchasing.
Strong organizational skills and attention to detail.
Excellent communication skills to bridge technical staff and non-technical procurement teams.
Ability to read and interpret technical manuals and schematics.
Strong analytical, spreadsheet, and report-writing skills.
Ability to work independently without direct supervision and prioritize competing urgent requests from multiple sites.

Nice To Haves

CBET (AAMI) certification or a purchasing credential such as CPP / CPSM.
Experience in both Clinical Engineering and purchasing.
Prior BMET (Biomedical Equipment Technician) experience or experience supporting parts procurement for a hospital Clinical Engineering department.
Experience with ERP / supply chain software such as Workday, PeopleSoft, or Infor.
Experience with CMMS platforms such as Nuvolo, TMA, or Accruent.
Experience with spreadsheet and database tools.

Responsibilities

Translate technician requests into specific part numbers and specifications using service manuals, schematics, vendor portals, and equipment history.
Prepare and submit accurate purchase requisitions through Endeavor's ERP under established vendor contracts and pricing agreements, and manage purchase orders for policy and terms compliance.
Act as the primary liaison between Clinical Engineering and central Procurement and Accounts Payable; track requisitions, manage backorders, expedite parts for critical repairs, and resolve ordering and invoice discrepancies.
Receive, inspect, and stage incoming parts for technicians; manage local inventory, set appropriate par levels using usage data and statistical analysis, and coordinate returns of defective components, cores, and incorrect shipments.
Create, implement, administer, and communicate processes that standardize parts acquisition and usage across Endeavor sites.
Maintain accurate records of parts ordered, received, and installed in the CMMS, and ensure procurement follows internal policies and regulatory standards.
Engage Clinical Engineering team members to understand their needs, objectives, and priorities; evaluate supplier offerings and recommend the best-fit source among contracted options.
Train Clinical Engineering staff on parts requisition processes, inventory practices, and CMMS documentation requirements.