Commercial Construction Administrator

FLC Contracting, LLC•Jacksonville, FL

34d•Onsite

About The Position

FLC Contracting, LLC is looking to add a Construction Assistant to our team. The Construction Assistant is responsible for assisting Project Managers and/or Superintendents in coordinating the activities of a project to ensure cost, schedule, document control and quality standards are met. Under the direction of the PM, the Construction Assistant is expected to take on any/all tasks in the quest to learn all he/she can about construction. The ideal candidate will have 1-3 years of construction experience and familiar with Spectrum accounting software, DocuSign and Microsoft Excel.

Requirements

1-3 years of construction experience
Familiar with Spectrum accounting software
Familiar with DocuSign
Familiar with Microsoft Excel

Nice To Haves

Familiar with Procore

Responsibilities

Assist the Project Manager throughout all phases and aspects of the project.
Utilize Procore and other project management software to maintain project documentation and facilitate communication among project stakeholders.
Provide day-to-day administrative assistance to Project Managers and other members of the management team.
Coordinate and assist with pre-installation meetings, including preparation of agendas, meeting materials, and follow-up documentation.
Receive, organize, maintain and process all contract documents with clients and owners.
Distribute all short interval and overall project schedules. Ensure subcontractors have the most up to date scopes of work. Assist PM in the development of the overall project schedule.
Ensure contracts, insurance, bonds and required documentations are current and received before subcontractor performs any work on site. Follow up on collection of all non-received documents and escalate any issues to the Project Manager.
Prepare project meeting agendas, distribute supporting documentation, and document meeting outcomes as directed by the Project Manager.
Draft, submit, and track all RFI’s and distribute to all team members as appropriate. Pursue and monitor submittations. Verify all submittal conformity to plans & specifications.
Distribute all punch lists and the follow-up as necessary to ensure timely completion of punch list work.
Collect, organize and assemble all required project closeout documentation, including warranties, certifications, manuals and final compliance documents.
Address deficiencies in closeout documentation directly with subcontractors and vendors to ensure complete and timely project closeout.
Build and maintain positive relationships with clients by demonstrating responsiveness and reinforcing the company's commitment to exceptional service.
Demonstrate effective relationship building within the project team and throughout the Company. Keep field team members (i.e. Superintendent) informed and active in decision-making.
Promote positive subcontractor relations by dealing professionally and fairly with all subcontractors and vendors instilling this philosophy in project team at all times.
Demonstrate exceptional attention to detail and a commitment to accuracy in all aspects of project administration.
Works cooperatively with team members to achieve shared goals and organizational objectives.
Exhibit a strong work ethic, positive attitude, and enthusiasm for delivering high-quality results.
Consistently demonstrate initiative, accountability, and a sense sense of urgency in completing tasks on time and to a high standard.
Maintain a proactive approach to problem-solving while ensuring all project responsibilities are executed thoroughly and efficiently.