College Counseling Administrative Assistant

Convent of the Sacred Heart•New York, NY

8d•Onsite

About The Position

Convent of the Sacred Heart is New York City's oldest independent school for girls. As an independent, Catholic school, educating students in Pre-K through 12, we are part of an international network of 160 schools. We are committed to a set of principles shared by all Sacred Heart Schools. Known as the "Goals and Criteria," these principles articulate the core components of a Sacred Heart education and charge our community with a unified educational mission. At the heart of our philosophy is the belief that each child possesses unique gifts. Our job is to unearth those gifts, nurture them, and empower each child of the Sacred Heart to share those gifts with the global community. Convent of the Sacred Heart is committed to building a community that is anti-racist, anti-bias, fair, inclusive, and welcoming to everyone and seeks candidates who connect to our Mission and Goals. The College Counseling Administrative Assistant will join a collaborative office in a fast-paced and supportive environment that consists of a full-time Director, a full-time Associate Director, and a full-time Administrative Assistant. The student population for grades 9-12 is approximately 250 girls, 100% of whom are college-bound. The College Counseling Office liaises with all constituents in the school as well as many professionals outside of the school, and the Administrative Assistant not only supports the office in all aspects of the work but also may be the school’s first point of contact with students, families, and other academic institutions.

Requirements

Bachelor’s degree
Superb interpersonal, communication, organizational, public speaking, writing, editing, and proofreading skills
Must be highly organized, efficient, and detail-oriented
Proficiency with Microsoft Office and Google Suite required
Technologically savvy and comfortable
Fluency in English
Knowledge of, appreciation for, and demonstrated commitment to anti-racist and anti-bias education
Willingness to acquire new skills

Nice To Haves

familiarity with SCOIR and College Kickstart strongly preferred

Responsibilities

Schedule meetings for students and families with college counselors
Coordinate visits with college representatives coming to Convent of the Sacred Heart and serve as the point of contact
Process and submit all school application materials
Work with students in college counseling classes and give direct instruction about aspects of the college application process
Conduct mock interviews with students
Coordinate PSAT and AP testing administration
Plan College Counseling Office programs, which includes reserving space, preparing materials, and ordering supplies
Maintain office and student records in SCOIR and College Kickstart
Update office materials on an annual basis
Help prepare annual report to the Board of Trustees
Other duties as assigned by the Director of College Counseling and Head of the Upper School