Cleveland High School Administrative Assistant (Counseling)

Cleveland City Schools•Cleveland, TN

1d•Onsite

About The Position

The Administrative Assistant for Counseling at Cleveland High School plays a crucial role in supporting the Principal and ensuring the smooth operation of the school office. This position involves a wide range of administrative and clerical duties, acting as the primary receptionist, managing student information, maintaining attendance records, and handling financial accounting for school revenues and expenditures in accordance with state guidelines. The role requires maintaining confidentiality of sensitive information and ensuring adherence to safety procedures. The Administrative Assistant also provides basic first-aid and administers medication when the nurse is unavailable.

Requirements

High School diploma
Two (2) years of clerical experience
Knowledge of typing, office machines, and computers
Meets health and physical requirements
Ability to understand instructions and underlying principles; ability to reason and make judgments
Ability to understand meanings of words and the ideas associated with them
Ability to perform arithmetic operations quickly and accurately
Ability to make visual comparisons and discriminations and see slight differences in shapes and shadings of figures and widths and lengths of line
Ability to coordinate the eyes and hands or fingers rapidly and accurately in making precise movements with speed
Ability to perceive or recognize similarities or differences in color or in shades or other values
Ability to move the hands and manipulate small objects with the fingers rapidly or accurately
Ability to understand and interpret information presented in the form of graphs, charts, or tables

Responsibilities

Acts as the school receptionist and greets the public via telephone and in person with a pleasant attitude.
Performs administrative and clerical duties pertaining to the administrative functions of the school office.
Operates, maintains, and controls the use of the copy machines and office equipment.
Administers first-aid to sick or injured students, and gives prescribed medication when the nurse is not available.
Works with Student Management to maintain accurate student information database.
Maintains school attendance accounting records for students and staff.
Maintains the confidentiality of reports, records, and personal experience of a private nature regarding students, school employees, and patrons.
Maintains knowledge of all safety rules and proper procedures for school and student population.
Responsible for accounting of all revenues and expenditures at the school level in accordance with state guidelines.
Perform other school-related duties as assigned by the Principal.