College Aide, Bureau of Immunization

City of New York • New York, NY

7d

About The Position

The College Aide will support the Bureau of Immunization’s Administration Unit with office management and procurement tracking. The role reports to the Program Management Officer of the Bureau and assists with day-to-day administrative operations, including mail distribution, meeting coordination, supply inventory, office issue reporting, mailing, reimbursement requests, vendor invoice follow-up, and spending spreadsheets.

The Bureau of Immunization works to prevent and control vaccine-preventable diseases through immunization programs, equitable vaccination services, data evaluation, and outbreak response. Its Administration Unit supports personnel management, staff training, budgeting and procurement, and general office operations.

This is a College Aide position subject to student matriculation and continued enrollment requirements. College Aides may not work more than half-time during weeks when their classes are in session; full-time work may be permitted during vacation periods. Maximum tenure in the College Aide title is six years.

Requirements

• Matriculation at an accredited college or graduate school, with employment conditioned on continued enrollment.
• Ability to work independently.
• Good organizational and communication skills.

Nice To Haves

• Proficiency in Microsoft Word, PowerPoint, Access, Outlook, and Excel.

Responsibilities

• Work with Mailroom staff to collect, sort, and distribute mail and packages.
• Support meeting planning and coordination with the Administration group, take notes, and send meeting-summary emails.
• Order office supplies and maintain inventory.
• Oversee office-related issues and report equipment malfunctions through IT or Facility tickets as needed.
• Order UPS mailing labels and mail materials to stakeholders as requested by the supervisor.
• Assist with submitting requests for OMNY card reimbursements.
• Call vendors to obtain invoices.
• Assist with maintaining spending spreadsheets as needed.

Benefits

• Potential eligibility for federal or state student loan forgiveness and repayment assistance programs.
• Premium-free health insurance; the posting states this can save employees over $10,000 annually based on a 2024 assessment.
• Additional health, fitness, and financial benefits may be available depending on the position’s union or benefit fund.
• Public-sector defined-benefit pension plan.
• Tax-deferred savings program.
• Worksite Wellness Program.
• Depending on the position, the possibility of working from home up to two days per week.
• Job security compared with private-sector employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed