College Aide, Bureau of Immunization

City of New York • Long Island City, NY

6d

About The Position

The College Aide will support office management activities for the Bureau of Immunization’s Administration Unit and help maintain selected procurement tracking reports. The role reports to the Bureau’s Program Management Officer. The Administration Unit manages the Bureau’s day-to-day operations, including personnel administration, staff training, budgeting and procurement, office management, supplies, and operational activities. The Bureau works to prevent and respond to vaccine-preventable diseases and to promote equitable immunization services.

Requirements

• Matriculation at an accredited college or graduate school; employment is conditioned on continuing as a student.
• Ability to work independently.
• Proficiency in Microsoft Word, PowerPoint, Access, Outlook, and Excel.
• Good organizational and communication skills.

Nice To Haves

• Ability to work independently.
• Proficiency in Microsoft Word, PowerPoint, Access, Outlook, and Excel.
• Good organizational and communication skills.

Responsibilities

• Work with Mailroom staff to collect, sort, and distribute mail and packages.
• Support meeting planning and coordination with the Administration group; take notes and send emails summarizing meetings.
• Order office supplies and maintain inventory.
• Oversee office-related issues and report equipment malfunctions through IT or Facility tickets as needed.
• Order UPS mailing labels and mail materials to stakeholders as requested by the supervisor.
• Assist with submitting requests for OMNY card reimbursements.
• Assist in calling vendors to obtain invoices.
• Assist with maintaining spending spreadsheets as needed.

Benefits

• Potential eligibility for federal or state student loan forgiveness and repayment assistance programs.
• Premium-free health insurance plan.
• Additional health, fitness, and financial benefits may be available depending on the position’s union or benefit fund.
• Public sector defined benefit pension plan.
• Tax-deferred savings program.
• Worksite Wellness Program.
• Depending on the position, the option to work from home up to two days during the week.
• Job security compared with private-sector employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed