College Aide, Bureau of Immunization

City of New York • Long Island City, NY

6d

About The Position

The Bureau of Immunization (BOI) works to prevent vaccine-preventable diseases through comprehensive immunization programs, equitable vaccination services, data evaluation, and outbreak response. Its Citywide Immunization Registry (CIR) collects and consolidates records of vaccine doses administered in New York City, makes records available to authorized healthcare providers and public health agencies, and allows individuals and guardians to access their own or their minor children’s records. CIR data is used to monitor vaccination coverage and guide public health programs. The NYC Vaccines for Children (VFC) program distributes federally funded vaccines to healthcare providers for eligible children ages 0 through 18.

The College Aide provides administrative and data support to the CIR and VFC programs. Work includes assisting with immunization record requests and patient record reviews, facility registrations, data entry, correspondence, provider outreach, and data quality projects. The position regularly handles confidential health information and requires attention to detail.

Employment as a College Aide is conditioned on continued matriculation at an accredited college or graduate school. Students may not work more than half-time during weeks when their classes are in session; they may work full-time during vacation periods. Maximum tenure in the College Aide title is six years.

Requirements

• Matriculation at an accredited college or graduate school.
• Continued enrollment in a college or graduate school is required for employment.
• Attention to detail and organizational skills.
• Clear written and verbal communication.
• Ability to handle sensitive and confidential health information with discretion.
• Reliability and follow-through.
• Ability to work independently and as part of a team.

Nice To Haves

• Interest in public health, immunization, or health data.
• Comfort with Microsoft Office.
• Willingness to learn CIR and related systems.

Responsibilities

• Support the CIR team in responding to record requests received by phone, fax, and email.
• Assist with facility CIR registrations.
• Support patient record review tasks.
• Provide administrative support for vaccination investigations, including compiling documents, tracking case information, and basic data entry.
• Assist with the VFC program vaccine ordering and distribution workflow through data entry, order tracking, and follow-up communications.
• Perform general VFC administrative tasks, including filing, correspondence, and preparing routine reports.
• Support VFC healthcare provider outreach by preparing materials, scheduling calls or visits, and tracking follow-up.
• Assist with CIR and VFC program data quality projects.

Benefits

• Potential eligibility for federal or state loan forgiveness and repayment assistance programs.
• Premium-free health insurance plan.
• Additional health, fitness, and financial benefits may be available depending on the position’s associated union or benefit fund.
• Public sector defined benefit pension plan.
• Tax-deferred savings program.
• Worksite Wellness Program.
• Depending on the position, the ability to work from home up to two days during the week.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed