Collections Assistant

Museum of the Bible•Oklahoma City, OK

8d•Onsite

About The Position

The Collections Assistant supports the Collections Management, Registration, Conservation, and Curatorial teams by coordinating projects and facilitating efficient operations of the Collections Department.

Requirements

Bachelor's degree in history, museum studies, library science or similar field
Minimum two (2) years of museum experience in administration, museums, or a related area
Familiarity with museum collections management practices, standards, and procedures
Proficient in Microsoft Office Suite and Adobe Acrobat DC
Ability to learn and utilize collections management systems, website content management systems, and related software applications
Strong organizational and project management skills with the ability to prioritize multiple assignments and meet deadlines
Excellent written and verbal communication skills, including business correspondence, donor communications, and professional documentation
Experience conducting historical and collections-based research and analyzing archival materials
Ability to collaborate effectively across departments, institutions, and external stakeholders.
Ability to write, speak, and interact clearly, professionally, and effectively with staff, donors, volunteers, researchers, and the public
Ability to present information and comfortably speak to groups of varying sizes through tours, presentations, and educational programs
Ability to maintain a high level of personal and professional integrity while handling sensitive, confidential, or valuable collections materials
Ability to analyze information, problem solve, and exercise sound judgment in a fast-paced environment
Ability to manage multiple projects simultaneously while maintaining accuracy and attention to detail
Stoop, stand, climb, and occasionally lift a minimum of 30 lbs. as required
Adapt and pivot to different duties, work schedules, or events as assigned, in accordance with operational needs and applicable wage and hour requirements
Champion the Museum of the Bible’s mission to invite all people to engage with the transformative power of the Bible
As required, inclusion in official or incidental photographs and videos for MOTB and/or guests.

Responsibilities

Coordinate daily operational needs for the Collections Department in Oklahoma City
Prepare and lead tours as assigned, serving as an ambassador for the Collections and museum mission
Oversee and update collections website content, collaborating with department staff to maintain accurate and engaging digital resources
Support departmental projects and initiatives, assisting with the planning and execution of new and ongoing collection-related activities
Assist with cataloging collections materials, including research, documentation, records management, and database management to improve collection accessibility
Assist with incoming and unsolicited donations through donor communication, documentation, evaluation, and related research
Provide collection-related support for exhibitions, events, and departmental initiatives
Communicate professionally with museum staff, curators, donors, vendors, museum professionals, and the public
Maintain confidentiality regarding museum collections, records, and operations
Promote a positive and collaborative team environment within the Collections and Exhibits department
Perform additional duties and responsibilities as assigned to support departmental and museum goals
Ensure compliance with company guidelines, deadlines, and design standards
Other Duties as Assigned.