CMMS Data Specialist

Cushman & Wakefield•Boston, MA

11d

About The Position

The CMMS Data Specialist manages and maintains high-quality asset data within the Computerized Maintenance Management System (CMMS) to support operational readiness across laboratories, facilities, utilities, and equipment at all sites. The role supports accurate asset onboarding, preventive maintenance and calibration setup, regulatory compliance, and data integrity, working closely with Global Engineering, Reliability Engineering, and the CMMS Administrative team. The specialist manages CMMS change requests and asset records, verifies maintenance and calibration schedules, creates calibration data sheet templates, and audits records for accuracy and compliance with GMP and regulatory requirements. The role also generates reports and analytics, supports asset hierarchies and project transitions, and identifies opportunities to improve asset onboarding, data governance, and CMMS workflows.

Requirements

At least 3 years of relevant postgraduate experience.
Strong attention to detail and data quality.
Knowledge of CMMS systems and asset lifecycle management.
Understanding of GMP and regulated manufacturing environments.
Ability to analyze data and generate actionable insights.
Effective cross-functional collaboration and communication.
Continuous improvement mindset.

Responsibilities

Prepare, submit, and manage electronic CMMS change requests for assets, maintenance, calibration, and spare parts.
Track and verify the completion, approval, and system activation of CMMS change requests to support project operational readiness across sites, including laboratory equipment.
Enter and maintain asset data in the CMMS, including manufacturer, model, serial number, criticality, and supporting documentation.
Verify that new and modified assets have preventive maintenance and recurring calibration schedules aligned with maintenance best practices.
Create and maintain CMMS calibration data sheet templates based on assessments provided by Metrology and Reliability Engineering.
Review, audit, and validate asset records for consistency, accuracy, and compliance with GMP and regulatory requirements.
Generate CMMS reports, dashboards, and analytics to support asset management strategies and Reliability Engineering initiatives.
Support the creation and maintenance of asset hierarchies for proper asset structure and reporting.
Identify gaps and opportunities to improve asset onboarding, data governance, and CMMS workflows.
Collaborate with Global Engineering and Reliability Engineering to align asset data requirements with operational readiness standards.
Assist the CMMS Administrative team with data execution, system implementation activities, and accurate transfer of asset information during project transitions.