CMMS Asset Specialist

Medxcel • Indianapolis, IN

6d • Remote

About The Position

Medxcel is focused on transforming healthcare facilities management through people-centered services, operational tools and processes, support resources, data analytics, and insourcing strategies. The CMMS Asset Specialist supports CMMS and inventory management operations by reviewing and analyzing data, identifying data anomalies, helping develop corrective action plans, and providing project support to improve CMMS performance and service delivery.

The position guides and performs asset inventories for preventive maintenance of mechanical, electrical, plumbing, and life safety equipment. It supports preventive maintenance operations by maintaining reliable data integrity, documenting assets, identifying process improvements, and collaborating with field and corporate teams. Working cross-functionally with Operations, Field Support, and vendor partners, the specialist provides database expertise and supports enhancements to Medxcel’s CMMS tool to improve operational efficiency and financial performance. The position is based at a remote home office and requires up to 75% overnight travel.

Requirements

• High school diploma or equivalent.
• Experience in data analysis, project coordination, or a related role.
• Experience working in a facilities management department.
• Experience with MS Field Services or similar CMMS platforms.
• Strong strategic and analytical skills to interpret operational data and translate insights into action.
• Familiarity with healthcare facilities operations, regulatory compliance, and performance metrics.
• Ability to plan, organize, and prioritize work with attention to detail.
• Flexibility and adaptability in dynamic, fast-changing environments.
• Excellent communication and interpersonal skills, including the ability to interact across organizational levels.
• Proficiency in Microsoft Office Suite.
• Familiarity with warranty management processes and OEM/AEM guidelines.
• Ability to work independently in a fast-paced environment and a self-starter mindset.
• Willingness to travel up to 75% overnight.

Nice To Haves

• Bachelor’s degree in a related field.
• Certified Healthcare Facility Manager (CHFM) certification.
• Experience in a healthcare setting.
• Experience with data visualization tools.
• Experience supporting or managing preventive maintenance programs.

Responsibilities

• Collaborate with Operations and Field Support teams to improve field service delivery through reporting, analytics, and project coordination.
• Conduct onsite asset inventories with preferred vendors and ensure compliance with preventive maintenance procedure standards.
• Provide real-time feedback and technical support to field teams and corporate stakeholders.
• Maintain and optimize the asset inventory database, ensuring equipment records are accurate and current.
• Support the integration and continuous improvement of CMMS capabilities across operational teams.
• Deliver training and technical support to end users on asset management and field support analytics systems and processes.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED