Closeout Specialist

IEM•Lafayette, LA

9h•$77,000 - $110,000•Hybrid

About The Position

IEM is looking for a Full Time- Closeout Specialist to work with our Hazard Mitigation Teams as well as state, local government, and federal agencies to ensure compliance with hazard mitigation program requirements. The Closeout Specialist provides subject-matter expertise in a wide range of duties directly related to subaward closeout activities of the HMA grant programs.

Requirements

Five (5) years of substantially continuous experience in FEMA’s HMA programs: the Hazard Mitigation Grant Program (HMGP); Flood Mitigation Assistance Program (FMA); and Building Resilient Infrastructure and Communities (BRIC) Program, formerly the Pre-Disaster Mitigation Program (PDM); similar Federal or state mitigation or resilience programs; federally funded disaster recovery programs; or some combination thereof.
Three (3) years of substantially continuous experience providing direct Grant and/or sub-grant closeouts which include compliance reviews (may be included within the 5-year requirement (bullet 1)).
The ideal candidate must live within state of Louisiana.
Advance to Expert-level experience with grants management workflow software and documentation management systems at the Federal, State, or local level; training and experience with FEMA Disaster Systems, including Grants Portal, eGrants, EMMIE, NEMIS, and preferably FEMA GO.
Ability to keep to project timelines and experience validating project implementation, and the expenditure of funds for federal grant/sub-grant.
The ability to speak knowledgably and effectively about FEMA and HUD HMA programs.
Effective listening and communication skills, including strong writing and speaking skills and public speaking experience.
Possess knowledge on the technical aspects of HMA programs within the limits of applicable Federal and State statutes, regulations, policies and procedures.

Nice To Haves

Bachler's Degree in accounting, business, finance, engineering, architecture, construction management, or similar fields.
Relevant professional licenses and certifications, such as Certified Floodplain Manager (CFM) or Certified Emergency Manager (CEM).
Ten years (10) years’ experience performing closeout activities for FEMA HMA or PA programs.
Previous experience providing subject-matter expertise in a wide range of duties directly related to grant closeout activities of the Stafford Act programs such as: Project Reconciliation, Accounting, Supporting documentation validation, Project monitoring (QA/QC), Grant Management, Applicant Briefings
Experience with assessing, documenting, and addressing significant Economic, Environmental, Social, Health & Public Safety, Transportation, and Emergency Access impacts.
Proficiency with SharePoint, MB3/EMGrants.
Development of Clear and concise Request for Information (RFIs).

Responsibilities

Assist HMA Specialists and Technical specialists with upfront need assessment for project implementation through closeout.
Provides direct support to assigned subrecipients in reconciling and accounting of eligible costs and gathering supporting documentation for their subawards to ensure that each subrecipient will have an audit quality closeout file.
Provide technical assistance with audit defense
Conduct reviews to improve practices, promote effectiveness and efficiency, and ensure compliance with laws, rules and regulations.
Monitor the progress of each assigned subrecipient or subaward to ensure that all federal and state grant requirements are met and that files are closed within the approved Period of Performance (POP).
Provide detailed daily, weekly and monthly reports to the client and IEM management regarding task work, deliverables and project status of assigned duties.
Will be expected to exercise independent judgement in coordination and advice to subrecipients within the limits of applicable Federal and State statutes, regulations, policies and procedures