Senior Lead, Grant Reimbursement and Closeout

Brightspeed•Charlotte, NC

12d•Remote

About The Position

The Senior Lead, Grant Reimbursement and Closeout leads reimbursement execution, expenditure validation, documentation sufficiency, closeout preparation, and related financial compliance support for broadband grant programs. This role ensures reimbursement packages, supporting financial records, and closeout documentation are complete, accurate, timely, and aligned to grant requirements. The position partners closely with Finance, Accounting, and compliance stakeholders to support reimbursement readiness, receivables visibility, and successful program closeout activities.

Requirements

Bachelor’s degree required.
5–7 years of experience in grant compliance, financial operations, reimbursement processing, regulatory reporting, audit support, program controls, or related financial compliance functions.
Strong experience in grant reimbursement, grant financial operations, closeout support, or a comparable documentation-intensive financial compliance role required.
Experience working in a deadline-driven, regulated, or audit-sensitive environment required.
Strong knowledge of reimbursement processing, expenditure validation, closeout preparation, and supporting financial documentation practices.
Strong attention to detail and ability to review detailed spending support, financial records, and submission packages for completeness and accuracy.
Proficiency in Microsoft Office tools, especially Excel, Word, PowerPoint, Teams, and Adobe.
Strong Excel and workflow tracking skills, including the ability to manage recurring trackers, schedules, and status reporting.
Ability to coordinate effectively with Finance, Accounting, contractors, and operational business partners.
Strong organizational, project coordination, and deadline management skills.
Strong analytical, problem-solving, and issue escalation capabilities.
Ability to build and maintain repeatable processes, templates, and controls for recurring reimbursement and closeout work.
Strong written and verbal communication skills.
Ability to manage high-volume recurring work with precision and consistency.

Nice To Haves

Financial-related certifications or directly relevant financial operations experience strongly preferred.
Experience in broadband, telecommunications, infrastructure, or government-funded program environments.
Experience with ARPA, BEAD, or similar public funding programs.
Experience preparing, reviewing, or managing closeout documentation, reimbursement packages, or audit support files.
Experience supporting grant receivables tracking, financial closeout coordination, or reimbursement package development.

Responsibilities

Manage the end-to-end reimbursement workflow across active broadband grant programs, including calendars, package preparation standards, review checkpoints, and submission readiness.
Validate expenditure support, financial backup, and related reimbursement documentation for completeness, consistency, accuracy, and compliance with grant requirements.
Maintain reimbursement trackers, closeout schedules, and visibility into submission timing, outstanding items, expected receipts, and reimbursement status.
Serve as the primary cross-functional interface with Finance and Accounting for cost support, expenditure validation, receivables follow-up, and financial closeout documentation.
Lead reimbursement-related support for ARPA closeout, including final package readiness, issue resolution, and follow-up on incomplete, disputed, or missing support.
Build, maintain, and improve templates, standard operating procedures, and controls for reimbursement and closeout work, including preparation for BEAD reimbursement operations.
Direct contractor work supporting reimbursement activities, file organization, documentation gathering, and closeout package preparation.
Identify reimbursement, documentation, financial compliance, and closeout risks, and escalate issues requiring leadership awareness or intervention.
Coordinate with the reporting and compliance Senior Lead to align on shared deadlines, submission requirements, documentation dependencies, and closeout readiness activities.
Support responses to financial documentation requests, audit inquiries, closeout reviews, and related agency or stakeholder requests.
Monitor recurring deadlines and deliverables across multiple grant programs to ensure timely completion of reimbursement and closeout obligations.
May perform other duties as assigned.