Clinical Staffing Coordinator - Resource Team
About The Position
The Clinical Staffing Coordinator manages and coordinates daily staffing needs for inpatient nursing units across the Health First Hospital Division. The position monitors staff assignments and adjusts schedules in response to census fluctuations, fills open shifts, and supports compliance with hospital division policies and regulatory requirements. The coordinator works with nursing leadership and Associates to optimize workforce management and maintain an efficient staffing process. This is a per diem role, normally involving 1–2 shifts per week, with availability needed for shifts from 3:00 a.m.–11:30 a.m., 11:00 a.m.–7:30 p.m., and 7:00 p.m.–3:30 a.m.
Requirements
- Associate’s degree in a relevant field, or a high school diploma and an additional five years of staffing experience in lieu of education.
- No prior work experience is required if the education requirement is met.
- Proficiency with Microsoft Office applications, including Teams, Outlook, Word, Excel, and PowerPoint.
- Ability to speak and understand English in written and verbal instructions.
- Organizational skills, including time management, critical thinking, and problem-solving.
- Ability to learn new concepts, including staffing requirements and hospital staffing workflows.
- Excellent communication and problem-solving skills.
- Attention to detail and follow-through with task completion.
- Ability to collaborate with nursing staff and nursing leadership and foster a collaborative team environment.
- Ability to work in a frequently stressful environment and concentrate on multiple priority activities.
- Availability for variable shifts: 3:00 a.m.–11:30 a.m., 11:00 a.m.–7:30 p.m., and 7:00 p.m.–3:30 a.m.; the position normally involves 1–2 shifts per week.
Nice To Haves
- Associate’s degree in healthcare, business administration, or a relevant field.
- Experience in healthcare staffing, scheduling, workforce management, or an inpatient hospital environment.
- Familiarity with scheduling software or electronic timekeeping systems, such as Kronos.
Responsibilities
- Coordinate and manage daily staffing for inpatient nursing units to ensure adequate coverage across all shifts.
- Review staffing data, develop staffing plans, and execute them to provide coverage across departments.
- Adjust staffing assignments based on patient census, acuity levels, and unit needs while following safe staffing guidelines and hospital policies.
- Identify and fill open shifts using internal Associates, the float pool, per diem Associates, and external agency resources as needed.
- Communicate accurate clinical staffing information and data to departments so resources can be assigned to areas of greatest need.
- Monitor and document staff attendance, call-outs, and tardiness, and notify nursing units and leadership of concerns.
- Maintain compliance with clinical staffing guidelines and staffing matrices within approved nursing and financial parameters.
- Maintain and update schedules and timecards in the hospital scheduling system, ensuring accuracy and timely updates.
- Collaborate with nurse managers, charge nurses, and nursing supervisors to address staffing shortages and scheduling conflicts proactively.
- Communicate staffing updates, schedule changes, and urgent needs clearly to stakeholders.
- Use multiple systems and applications to access and update information and collaborate with others in support of equitable staffing.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Career Level
Entry Level
Education Level
Associate degree
