Clinical Staffing Coordinator

Elderwood•Village of Brockport, NY

5d•Onsite

About The Position

Elderwood of Lakeside at Brockport is seeking a Clinical Staffing Coordinator to manage and update master schedules for the nursing department, adjusting staffing as needed for facility needs such as budget constraints and census fluctuations. The role also handles attendance tracking, benefit accrual entries, and leaves of absence. The coordinator works with the Director of Nursing and Recruitment Coordinator to schedule new hires, arrange training schedules, and fill staffing gaps. The position is located in Brockport, NY, and requires regular interaction with residents, coworkers, visitors, and supervisors, as well as intermediate or higher proficiency in reading, writing, speaking, and understanding English.

Requirements

High school diploma or GED equivalent.
At least two years of related experience in a high-paced environment, preferably in staffing, scheduling, or operations.
Proficiency in Microsoft Excel.
Ability to read, write, speak, and understand English at an intermediate or more advanced level.
Ability to work with residents, coworkers, visitors, and supervisors.

Nice To Haves

Prior experience as a Certified Nursing Assistant (CNA) or Medication Technician (Med Tech) is strongly preferred.
Prior experience with UKG is strongly preferred.

Responsibilities

Use and maintain the master staffing schedule extensively.
Communicate regularly with the DON/ADON to coordinate staffing.
Prepare daily staffing sheets and revise them as needed.
Follow company staffing policies and budgeted guidelines for staff assignments.
Provide the DON with a weekly listing of vacant nursing positions.
Schedule staff time-off requests according to established guidelines and DON/ADON approval or direction.
Ensure another staff member is trained to cover the scheduler position during absences or vacancies.
Review daily payroll exception logs and assist with payroll preparation for the nursing and nursing administration departments.
Communicate with agency contacts and maintain positive, proactive business relationships.
Include new staff orientation schedules on daily staffing sheets.
Create and maintain forms needed for scheduler tasks.
Respect the confidentiality and dignity of staff and residents.
Work professionally in a high-volume, fast-paced environment and arrive on time and as scheduled.
Follow the facility dress code, including wearing a name tag.
Follow policies and procedures for electronic devices, computers, and tablets.
Support Elderwood’s Mission, Vision, and Values and follow its code of conduct, compliance, and HIPAA policies.
Perform other duties as assigned by a supervisor, management staff, or Administrator.