Clinical Scheduling Coordinator

Masonicare Corp•Wallingford, CT

19d•Onsite

About The Position

The Clinical Scheduling Coordinator coordinates and maintains staffing schedules for clinical team members across CareLink program locations. This role manages schedules for all shifts and on-call rotations, works with clinical and community leadership to address coverage needs, and supports staffing efficiency and resident care. The coordinator also monitors employee compliance records and helps ensure required education, competencies, health requirements, medical documentation, and training are completed and maintained.

Requirements

Three to five years’ experience in staffing or scheduling in a healthcare environment.
Knowledge of a computerized scheduling system.

Nice To Haves

Associate degree preferred.

Responsibilities

Coordinate and manage clinical staffing schedules for all shifts, CareLink locations, and on-call rotations to ensure consistent and appropriate coverage.
Create, maintain, and update master schedules using scheduling and payroll systems while following organizational policies and staffing standards.
Process approved schedule changes, paid time off requests, additional shifts, call-outs, and staffing adjustments in a timely manner.
Collaborate regularly with ALSA Directors and community leadership to address staffing needs, scheduling challenges, and operational priorities.
Analyze staffing utilization and scheduling trends to support resident care needs, reduce overtime, control labor expenses, and improve workforce efficiency.
Ensure schedules are completed, reviewed, approved, and posted within established timelines.
Coordinate coverage for open shifts, weekends, holidays, call-outs, and future vacancies by working with available staff and maintaining effective on-call schedules.
Maintain attendance records and support employee accountability related to scheduling and staffing practices.
Assist with orienting new clinical staff to scheduling procedures and staffing expectations.
Develop and implement strategies to decrease overtime, improve labor management, and achieve staffing-related expense reduction goals across CareLink locations.
Promote the effective use of shared staffing resources between locations to enhance coverage, reduce overtime, and support employee retention.
Maintain and monitor employee compliance records, including annual education, competencies, health requirements, medical documentation, and required training.
Notify staff and leadership of outstanding requirements and support timely completion.
Partner with on-site leadership to establish and implement best practices for tracking, obtaining, and maintaining required employee records within the ALSA program.
Perform other duties and responsibilities as assigned.