Clinical Scheduling Coordinator

Masonicare Corp•Wallingford, CT

20d•$19 - $28

About The Position

The Clinical Scheduling Coordinator is responsible for coordinating and maintaining staffing schedules for clinical team members across CareLink program locations. The role manages schedules for all shifts and on-call rotations, processes staffing changes, works with leadership to address coverage needs, and supports efficient workforce utilization. It also maintains attendance and employee compliance records and assists new clinical staff with scheduling procedures.

Requirements

Three to five years of experience in staffing or scheduling in a healthcare environment.
Knowledge of a computerized scheduling system.

Nice To Haves

Associate degree preferred.

Responsibilities

Coordinate and manage clinical staffing schedules for all shifts, CareLink locations, and on-call rotations to ensure consistent and appropriate coverage.
Create, maintain, and update master schedules using scheduling and payroll systems while ensuring compliance with organizational policies and staffing standards.
Process approved schedule changes, paid time off requests, additional shifts, call-outs, and staffing adjustments in a timely manner.
Collaborate regularly with ALSA Directors and community leadership to address staffing needs, scheduling challenges, and operational priorities.
Analyze staffing utilization and scheduling trends to support resident care needs, reduce overtime, control labor expenses, and improve workforce efficiency.
Ensure schedules are completed, reviewed, approved, and posted within established timelines.
Coordinate coverage for open shifts, weekends, holidays, call-outs, and future vacancies by working with available staff and maintaining effective on-call schedules.
Maintain attendance records and support employee accountability related to scheduling and staffing practices.
Assist with orienting new clinical staff regarding scheduling procedures and staffing expectations.
Develop and implement strategies to decrease overtime, improve labor management, and achieve staffing-related expense reduction goals across CareLink locations.
Promote effective use of shared staffing resources between locations to enhance coverage, reduce overtime, and support employee retention.
Maintain and monitor employee compliance records, including annual education, competencies, health requirements, medical documentation, and required training; notify staff and leadership of outstanding requirements and support timely completion.
Partner with on-site leadership to establish and implement best practices for tracking, obtaining, and maintaining required employee records within the ALSA program.
Perform other duties and responsibilities as assigned.