Clinical Research Participant Specialist

University of Miami•Miami, FL

1d•Onsite

About The Position

The University of Miami/UHealth Department of Psychiatry is hiring a full-time Clinical Research Participant Specialist for the CROWN Study on the University of Miami Medical Campus in Miami, Florida. The role supports community outreach, participant recruitment, screening, enrollment, assessment, data collection, and study visit coordination. The specialist works with study investigators and research teams and conducts participant-facing activities at the UM/Jackson HIV Clinic, Converge Miami, and the Clinical Research Building (CRB). The position reports to Dr. Deborah Jones. The specialist coordinates recruitment and study visits in accordance with approved research protocols; conducts telephone and in-person interviews and assessments; completes intakes, consent-related documentation, and other required forms; and maintains accurate participant databases, study records, files, and binders. The role also serves as a primary contact for participants and referral sources, provides study information and follow-up communication, supports participant engagement and retention, and takes part in community outreach and marketing activities. The position requires collaboration with multidisciplinary research teams and community partners while following university policies, confidentiality requirements, and ethical standards. The University of Miami offers competitive salaries and a comprehensive benefits package, including medical, dental, and tuition remission.

Requirements

Bachelor’s degree in a relevant field.
No previous experience required.
Ability to learn new procedures, technologies, and protocols and adapt to changing priorities and work demands.
Ability to work collaboratively and contribute to a team environment.
Proficiency with office software, technology, and relevant computer applications.
Strong written and verbal communication skills for interacting with colleagues and stakeholders.

Responsibilities

Assist with designing and implementing recruitment strategies for clinical studies and trials.
Source, recruit, prescreen, and evaluate potential study participants using databases, social media, hospitals, mental health clinics, shelter programs, and other referral sources.
Provide documented recruiting reports to leadership and serve as a point of contact during the prescreening process.
Market clinical studies and trials to the community, participate in outreach events, and schedule and conduct presentations for referral sources.
Understand clinical protocols and study specifications and develop recruitment programs accordingly.
Act as a liaison between referral sources and the organization; visit referral sources to promote studies and conduct screenings and assessments.
Complete participant evaluation forms and review program criteria; update and maintain participant databases.
Communicate with families or others involved in participants’ care when appropriate.
Design and develop participant education materials as needed.
Participate in interdisciplinary treatment team meetings and attend approved conferences, seminars, and trainings.
Recruit, prescreen, enroll, schedule, and follow up with participants in accordance with approved research protocols.
Conduct telephone and in-person interviews and assessments at the UM/Jackson HIV Clinic, Converge Miami, and the Clinical Research Building.
Complete participant intakes, consent-related documentation, data collection, and database updates while maintaining accurate study records.
Serve as a primary point of contact for participants by providing study information, appointment reminders, and follow-up communication.
Coordinate study visits, prepare correspondence, manage phone inquiries, and maintain organized study files and binders.
Participate in community outreach and recruitment activities to support participant engagement and retention.
Communicate with multidisciplinary research teams and community partners while adhering to university policies, confidentiality, and ethical standards.
Safeguard University assets and comply with University and unit-level policies and procedures.
Perform other duties or responsibilities as necessary.