Clinical Project Coordinator

Alimentiv•San Diego, CA

2d•$44,000 - $73,500•Remote

About The Position

The Clinical Project Coordinator provides administrative, clerical, implementation, and processing support to project teams and stakeholders. The role supports the development, testing, tracking, distribution, and management of project documents, processes, and reports; coordinates meetings, presentations, and training activities; facilitates billing and payment activities; and serves as the first point of contact for project queries. All activities must align with quality standards, project guidelines, corporate best practices, and regulatory standards and guidelines. The position provides project support by coordinating documents, materials, resources, meetings, committees, sponsor and site meetings, and training activities. It also supports project invoicing, billing, payment documentation, and communications throughout the project life cycle. The coordinator assists with document and process management, including preparing forms, entering project information, creating logs and reports, maintaining project materials, and supporting issue identification and resolution. The role is home based.

Requirements

One to three years of related work experience with ongoing training, or a minimum of a one-year College Advanced Diploma or degree in a relevant field of study.
Knowledge of clinical research.
Ability to work independently.
Strong communication skills.
Ability to work in a cross-functional environment.

Nice To Haves

Education in Health or Life Sciences or Clinical Research is preferable.

Responsibilities

Prepare and coordinate the flow of documents, materials, and resources for project meetings and presentations.
Prepare meeting agendas, minutes, and documents.
Schedule and coordinate project committees, sponsor meetings, and site meetings.
Track training programs and activities.
Facilitate project invoicing and billing, and prepare payment documents and supporting materials.
Assist with internal and external communications throughout the project life cycle.
Provide timely administrative support, including preparing forms, entering client and project information, and creating logs, reports, and scripts.
Contribute to the creation and maintenance of project forms, documents, and processes throughout the project life cycle.
Assist with identifying and resolving project issues during audits in accordance with project requirements.
Serve as the first point of contact for project queries, protocol clarification requests, and project or service issues; address, redirect, or escalate queries appropriately.
Manage and maintain project materials, tools, equipment, and supplies.
Ensure project activity is recorded, distributed, tracked, monitored, updated, revised, and maintained in accordance with project protocols, industry best practices, and regulatory standards and guidelines.