Clinical Practice Manager

Dermatology Associates Of Indiana P•Indianapolis, IN

22h

About The Position

The Clinical Practice Manager oversees the daily operations of a busy medical practice, ensuring efficient office operations and excellent patient service. The role manages administrative functions, coordinates staff, maintains office procedures, oversees vendor relationships, and supports physicians and leadership. The ideal candidate is an organized, motivated leader with strong communication, organizational, and problem-solving skills who can thrive in a fast-paced environment. The practice is Dermatology Associates of Indiana, which provides general and cosmetic dermatology services, including skin cancer screenings, Botox injections, peels, and laser treatments.

Requirements

High school diploma or GED required.
Strong leadership and employee management skills.
Excellent organizational and time-management abilities, including the ability to prioritize multiple responsibilities.
Strong verbal and written communication skills.
Excellent problem-solving skills and attention to detail.
Proficiency in Microsoft Office, including Word, Excel, and Outlook.
Ability to maintain confidentiality and exercise sound judgment.

Nice To Haves

Associate's or bachelor's degree preferred.
Previous experience as an Office Manager, Practice Manager, or in a similar leadership role preferred.
Experience in a medical office or healthcare setting preferred.
Experience with QuickBooks and electronic medical record (EMR) systems is a plus.
Medical office management experience.
Staff scheduling and workforce management.
Accounts payable and budgeting.
Vendor and contract management.
Inventory management.
Hiring, onboarding, and employee retention.
Process improvement and workflow optimization.
Knowledge of HIPAA and medical office compliance.

Responsibilities

Oversee daily office operations to ensure efficiency and excellent patient service.
Maintain calendars for meetings, provider schedules, and office events as needed.
Develop, implement, and maintain office policies and procedures.
Collaborate with physicians and leadership to improve workflows and office efficiency.
Manage staffing through recruiting, hiring, onboarding, scheduling, and employee retention.
Create and manage employee schedules to ensure adequate staffing coverage.
Conduct employee coaching and performance discussions, and assist with conflict resolution.
Manage inventory and order office and medical supplies.
Process accounts payable by reviewing, paying, and recording invoices.
Negotiate pricing and service agreements with vendors.
Maintain the office budget and monitor operating expenses.
Coordinate maintenance of office equipment and work with IT vendors to resolve technical issues.
Ensure compliance with company policies and applicable healthcare regulations.
Assist with credentialing, licensing, and other administrative projects as assigned.
Foster a positive, professional, and team-oriented work environment.