Clinical Licensing Specialist

Charlie Health

9h•$50,000 - $62,000•Remote

About The Position

Charlie Health is seeking a Clinical Licensing Specialist to manage the cross-licensing of clinicians and MDs in multiple states. This role is crucial for ensuring that our healthcare providers are properly licensed to deliver care across various states. The Specialist will report to the Senior Manager of Clinician Licensing and will be responsible for maintaining records of all licensing activities and meeting licensing goals. The ideal candidate will have a strong background in behavioral health clinician and MD licensing and will work collaboratively with the Clinician Licensing Team and other departments. This position offers an opportunity to be part of a growing organization that is redefining behavioral health treatment and expanding access to care.

Requirements

Bachelor’s Degree or equivalent career experience in healthcare; behavioral healthcare experience is a plus
Must have experience with clinician or MD licensing in multiple states
Must have proficient knowledge of TJC Behavioral Health and HIPAA Standards
2+ years of experience
Microsoft Office proficiency
Possesses proactive mindset and shows strong ability to take initiative
Strong interpersonal, relationship-building and listening skills, with a natural, consultative style
Ability to energize, communicate, and build rapport at all levels within an organization
Strong project management skills, with a demonstrable ability to corral and manage details in a fast-paced, fluid environment
Ability to work quickly and efficiently while maintaining accuracy
Ability to meet goals, document activity and maintain records

Responsibilities

Manage end-to-end state licensing, renewals, permits, and registrations for multi-state mental health providers (Counselors, Social Workers, MFTs, NPs, Psychiatrists).
Act as the primary liaison to state licensing boards, proactively managing audits, regulatory changes, scope updates, and board inquiries.
Prequalify clinicians for licensure eligibility by evaluating education, exams, supervision history, and professional experience against state-specific requirements.
Deliver white-glove licensing support by completing all delegable tasks on clinicians’ behalf to accelerate and streamline licensure timelines.
Coordinate background checks, fingerprinting, and related compliance services in accordance with state board requirements.
Oversee and execute licensure renewals, ensuring timely submissions, follow-up, and ongoing compliance.
Maintain deep expertise in state-specific licensing laws and regulations, documenting and continuously improving state-by-state processes to ensure consistency and audit readiness.
Research CEU requirements and proactively notify clinicians of renewal deadlines and compliance obligations.
Educate internal and cross-functional stakeholders on licensing regulations, updates, and compliance considerations as needed.