Licensing Specialist

State of Maryland•Baltimore City, MD

1d•Onsite

About The Position

The Maryland Department of Labor is currently accepting applications for an Administrative Specialist III position within the Division of Occupational and Professional Licensing. This role acts as secretary to the Director and performs administrative duties for the Office of Cemetery Oversight. The position is located at 100 S. Charles Street, Baltimore, Maryland 21201.

Requirements

Graduation from an accredited high school or possession of a high school equivalency certificate.
Two years of experience performing administrative staff, clerical, clerical technical, or secretarial work.
Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience.
Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

Nice To Haves

Knowledge of Microsoft and Google Suites.
Knowledge of AS400 system.
Experience with licensing.

Responsibilities

Coordinates the application/reapplication process for applicants for licensure and maintains various files: licensing, terminations/withdrawals, trust reports, and other miscellaneous files.
Types and copies all correspondence and memoranda.
Verifies, approves, inputs each licensee's information into the AS400 assigning permanent license registration numbers, creates and maintains individual licensee's permanent files and business licensees permanent files, processes and emails/mails all applications/information (invoices/renewals, and licenses) for the Office of Cemetery Oversight; updates addresses by way of online and manual deposits.
Opens all mail (electronic and paper) and distributes it to all appropriate persons on a daily basis.
Emails monthly meeting notices to the Maryland Register.
Prepares agenda for all Advisory Council Meetings and other business materials for Council meetings, attends all Council meetings, records minutes of all meetings.
Draft minutes, types final minutes and photocopies/mails/emails an correspondence needed for informing Council members and other appropriate persons prior to monthly Council meetings.
Drafts correspondence when returning incorrect applications or license materials received by the Office.
Compiles and maintains all office records and other related statistical information and documentation; does filing (google) of current licensees, terminated/ withdrawn licensees, trust reports, and other related documents and information.
Handles all telephone calls, emails, faxes and walk-in contacts made by licensees, consumers, potential licensees and businesses on a daily basis.