Clinical Coordinator

FVI School of Nursing and Technology•Miramar, FL

About The Position

The Clinical Coordinator is responsible for coordinating and tracking clinical placements that support student learning experiences across nursing programs and clinical settings. As a member of the clinical coordination team, the role collaborates with the Director of Clinical Learning, Associate Director of Clinical Partnerships, and other Clinical Coordinators to ensure clinical learning experiences are high quality, consistent, compliant, and effective. The coordinator ensures required placement and compliance documentation is completed, accurately reported, and provided to clinical partners through electronic systems or other site-specific processes, while maintaining confidentiality, accuracy, and efficiency and supporting the nursing education unit’s mission and goals. The role coordinates student and faculty assignments, schedules, rotations, placement approvals, onboarding, compliance requirements, and clinical documentation. It maintains accurate electronic records and reports, monitors clinical hours and regulatory milestones, communicates with students, faculty, clinical partners, and nursing leadership, and helps resolve placement and compliance issues. The position includes a 40-hour work week and requires availability to travel at the employee’s own expense for required in-person meetings, training, institutional events, and other business activities, including at least one in-person meeting per calendar quarter.

Requirements

At least an associate degree; a bachelor’s degree is preferred.
Three or more years of work experience as a coordinator or in a related administrative clerical support role.
Extensive computer knowledge, including Microsoft Outlook, Excel, Word, and PowerPoint.
Strong attention to detail and ability to work accurately under tight deadlines.
Experience with data entry, record-keeping, and compliance.
Demonstrated critical-thinking skills to solve problems, analyze trends, and provide recommendations.
Professional-level verbal and written communication skills.
Ability to multitask, prioritize, manage goals, and meet deadlines.

Nice To Haves

Bachelor’s degree.

Responsibilities

Coordinate student clinical placements, assign students to appropriate sites, and manage placement activities through electronic systems.
Submit, monitor, and track placements using CCPS, Rotation Manager, Complio, SilkRoad, MyClinicalExchange, and other clinical placement platforms or systems.
Match students to clinical sites based on program requirements, site availability, student needs, and clinical capacity.
Assist with reviewing VECHS fingerprints for Miami and Miramar programs in collaboration with the Director of Clinical Learning and other Clinical Coordinators.
Develop, maintain, and update clinical schedules, assignments, and rotations using electronic systems and spreadsheets.
Assist in monitoring and maintaining accurate records of student clinical hours and participation.
Monitor pending site-placement approvals and communicate with clinical partners to resolve outstanding items and prevent delays.
Communicate with clinical partners by email, phone, Teams, and other electronic platforms about placements, student assignments, and requirements.
Prepare and submit student clinical documentation electronically to clinical facilities and track submission and approval status.
Maintain electronic clinical-site information, facility requirements, contact details, onboarding requirements, and placement records.
Identify and resolve clinical placement, scheduling, onboarding, and compliance issues through electronic communication and coordination.
Coordinate faculty clinical assignments, schedules, site information, and clinical requirements through electronic communication and tracking systems.
Provide students with clinical assignment information, schedules, clearance instructions, deadlines, and ongoing virtual support.
Collaborate with the clinical coordination team to provide students and faculty with clinical experience and site-specific orientations.
Monitor student clinical compliance clearance requirements and communicate outstanding requirements to students, clinical faculty, and relevant clinical partners.
Maintain accurate electronic records, spreadsheets, clinical assignment tables, placement data, and tracking reports.
Prepare clinical placement updates, tracking reports, and status reports for nursing leadership and departmental review.
Support program administrators in meeting clinical-hour requirements established by ACEN and other regulatory and accrediting agencies.
Monitor placement deadlines, onboarding timelines, approval dates, and other clinical milestones to ensure timely completion.
Participate in virtual and clinical-partner meetings and maintain ongoing communication with students, faculty, nursing leadership, and clinical partners.
Maintain and update clinical information across required electronic platforms to ensure accurate and current placement records.
Follow and embrace the institution’s Core Values and mission.
Provide timely and accurate service to future and current students, faculty, and staff.
Maintain a 40-hour work week as required by company policy.
Remain available and willing to travel at personal expense for required in-person meetings, training sessions, institutional events, and other business-related activities; attend at least one required in-person meeting per calendar quarter.
Participate in development activities appropriate to the discipline or position.
Maintain a positive and supportive work environment.
Acknowledge and comply with state, federal, and accrediting-body regulations and standards.