Clinical Affairs Coordinator
About The Position
Under the supervision of the Clinical Affairs Supervisor, the Clinical Affairs Coordinator coordinates activities related to the Clinical Affairs Department. The role supports accurate clinician timesheets, payroll allocations, reimbursements, reporting, and department records, using EPIC schedules and Dayforce as needed. The coordinator works with clinical leaders, the Dayforce team, and Payroll, and provides coverage for the Clinical Affairs Supervisor when needed. The position requires a high school diploma or GED equivalent, or three years of experience in a healthcare or academic setting in lieu of that education, plus one year of experience in healthcare, academia, or a closely related field. No certification or license is required. The role involves prolonged periods of sitting and standing, occasional driving within the county for meetings, and may require evening or weekend work.
Requirements
- High school diploma or GED equivalent, or three years of experience in a healthcare or academic setting in lieu of education.
- At least one year of experience in healthcare, an academic setting, or a closely related field.
- Excellent oral and written communication skills.
- Proficiency in Microsoft Office Suite, including Excel and Google tools; computer literacy; and attention to detail.
- Complete pre-employment requirements, including I-9, physical, positive background and reference check results, completed application, new hire orientation, and pre-employment PPDs.
Responsibilities
- Support the Clinical Affairs Department in ensuring timely and accurate clinician timesheets, allocations, and reimbursements.
- Assist the supervisor with assigning the correct clinic departments to float clinicians or clinicians covering at sites outside their allocated schedule or location; cross-reference assignments with EPIC schedules.
- Maintain working relationships with ACMOs, CSMs, and the Payroll Department to support accurate reporting of clinician hours and allocation locations.
- Use Daily Sick Call reports to enter clinicians’ sick hours into timesheets daily in preparation for payroll.
- Assist with editing and correcting medical clinicians’ timesheets during each pay period, cross-referencing with EPIC schedules.
- Assist the supervisor with Holiday Pay Reports.
- Complete Allocation Forms for status changes, department allocation changes, stipend requests, and manager-requested changes.
- Follow up on approvals for submitted allocation changes to ensure proper allocation of clinician hours, sites, and administrative time.
- Provide coverage for the Clinical Affairs Supervisor for Dayforce items when needed.
- Communicate with the Dayforce team about issues involving missing schedules or incorrect work rotations.
- Assist with payroll adjustments as needed.
- Work with the Payroll Team to complete report reminders.
- Help maintain accurate, current master sheets of float availability and assignments and clinicians’ contact information.
- Perform other duties as assigned.
- Adhere to established departmental policies and procedures, including environmental and infection control standards.
- Participate in educational programs, in-service meetings, LMS trainings, and workshops to support professional growth and development.
- Attend required meetings and participate in committees as directed.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
