Coordinator, Government Affairs

American Dental Association•Washington, DC

1d•Hybrid

About The Position

The Coordinator of Government Affairs provides administrative, operational, financial, compliance, and communications support to the Government Affairs division. The role coordinates daily operations, tracks projects and deadlines, schedules meetings and conference calls, prepares agendas and reports, monitors and reports financial activity, processes invoices, administers contracts and purchase orders, and coordinates vendors. It also supports compliance reporting and records management, manages website content, coordinates event logistics, and assists with communications and public affairs activities. The Coordinator serves as a central administrative resource for CGA, Lobby Day, the State Lobbyist Conference, divisional meetings, and other Government Affairs activities. The position provides backup support to the Manager of Government Affairs and assists with divisional operations, compliance activities, and special projects. Travel is required twice per year for one to three nights per trip. The position may require more than the standard number of work hours in a week, work before or after regular hours, and/or weekend work.

Requirements

Bachelor's degree, or experience in lieu of a degree.
Three years of experience coordinating projects, meetings, and administrative operations across cross-functional teams; seven years of experience may be substituted for a degree.
Knowledge of administrative and office operations, project coordination, records management, and the legislative, regulatory, advocacy, or association management environment.
Excellent written and verbal communication skills.
Ability to draft correspondence, format policy documents, manage website content, coordinate communications projects, and support public affairs and advocacy initiatives.
Ability to manage multiple priorities, maintain confidentiality, and work effectively with staff, vendors, consultants, government officials, and external stakeholders.
Proficiency in Microsoft Office Suite.
Travel twice per year, one to three nights per trip, to attend meetings.
Position may require more than the standard number of work hours in a work week, work before or after hours, and/or weekend work.

Nice To Haves

Knowledge of meeting and event coordination, compliance reporting, and stakeholder communications.
Experience in a government affairs, public affairs, congressional, legislative, advocacy, association management, nonprofit, communications, or executive office environment.

Responsibilities

Coordinate daily Government Affairs division operations and track projects and deadlines.
Schedule meetings and conference calls; prepare agendas, reports, and other materials.
Monitor and report financial activity, process invoices, and administer contracts and purchase orders.
Coordinate vendors and support compliance reporting and records management.
Manage website content and assist with communications and public affairs activities.
Coordinate event logistics and serve as a central administrative resource for CGA, Lobby Day, the State Lobbyist Conference, divisional meetings, and other Government Affairs activities.
Provide backup support to the Manager of Government Affairs and assist with divisional operations, compliance activities, and special projects.