Coordinator, Government Affairs

American Dental Association•Washington, DC

1d•$57,330 - $71,663•Hybrid

About The Position

The Coordinator of Government Affairs will provide administrative, operational, financial, compliance, and communications support to the Government Affairs division. Responsibilities include coordinating daily operations; tracking projects and deadlines; scheduling meetings and conference calls; preparing agendas, reports, and other materials; monitoring and reporting financial activity; processing invoices; administering contracts and purchase orders; coordinating vendors; supporting compliance reporting and records management; managing website content; coordinating event logistics; and assisting with communications and public affairs activities. The Coordinator serves as a central administrative resource for CGA, Lobby Day, the State Lobbyist Conference, divisional meetings, and other Government Affairs activities. The position also provides backup support to the Manager of Government Affairs and assists with divisional operations, compliance activities, and special projects.

Requirements

Bachelor's degree or experience in lieu of degree
3 years (or 7 years in lieu of a degree) experience coordinating projects, meetings, and administrative operations across cross-functional teams in administrative, operations, communications, public affairs, government affairs, legislative offices, trade associations, nonprofit organization, or executive support environments
Knowledge of administrative and office operations, project coordination, records management, and the legislative, regulatory, advocacy, or association management environment
Excellent written and verbal communication skills
Ability to draft correspondence, format policy documents, manage website content, coordinate communications projects, and support public affairs and advocacy initiatives
Ability to manage multiple priorities, maintain confidentiality, and work effectively with staff, vendors, consultants, government officials, and external stakeholders
Proficiency in Microsoft Office Suite
Travel twice per year, 1-3 nights per trip, to attend meetings

Nice To Haves

Knowledge of meeting and event coordination, compliance reporting, and stakeholder communications
Experience in a government affairs, public affairs, congressional, legislative, advocacy, association management, nonprofit, communications or executive office environment

Responsibilities

Coordinating daily operations
Tracking projects and deadlines
Scheduling meetings and conference calls
Preparing agendas, reports, and other materials
Monitoring and reporting financial activity
Processing invoices
Administering contracts and purchase orders
Coordinating vendors
Supporting compliance reporting and records management
Managing website content
Coordinating event logistics
Assisting with communications and public affairs activities
Serving as a central administrative resource for CGA, Lobby Day, the State Lobbyist Conference, divisional meetings, and other Government Affairs activities
Providing backup support to the Manager of Government Affairs
Assisting with divisional operations, compliance activities, and special projects